Assistant Project Manager

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We're looking for an organized, detail-oriented, and enthusiastic Assistant Project Manager to join our dynamic team in Dubai, United Arab Emirates. In this role, you will provide essential support to senior project managers while managing documentation, coordinating stakeholders, and ensuring project milestones are met on schedule. You'll be instrumental in facilitating smooth project progression through effective communication, meticulous planning, and proactive problem-solving. This is an excellent opportunity to develop your project management expertise while working collaboratively with cross-functional teams in a fast-paced, innovative environment.

- Assist senior project managers in coordinating project activities across all phases, from initiation through execution, ensuring alignment with organizational goals and timelines
- Prepare and maintain comprehensive project documentation, including meeting minutes, progress reports, status updates, and compliance checklists with accuracy and attention to detail
- Organize and manage project schedules, timelines, and resource allocation plans while identifying potential bottlenecks and communicating risks to senior management
- Coordinate communication and collaboration between internal teams, clients, vendors, consultants, and stakeholders to facilitate transparent and efficient project progression
- Track project milestones, deliverables, and performance metrics against established baselines, flagging deviations and recommending corrective actions
- Support budget tracking and cost management activities by monitoring expenses, maintaining records, and reporting financial status to project leadership
- Maintain organized filing systems, databases, and repositories for project records, contracts, correspondence, and historical documentation
- Conduct research on industry best practices, comparable projects, and market conditions to inform project strategy and decision-making
- Assist in preparing presentations, proposals, and reports for client meetings, stakeholder reviews, and executive briefings
- Support vendor and consultant management by organizing submissions, tracking deliverables, and ensuring quality standards are met
- Identify potential project risks and issues, documenting them clearly and escalating to appropriate team members for resolution
- Demonstrate flexibility and resilience by adapting to changing project requirements and supporting team members with additional responsibilities as needed

Qualifications

- Proven experience in project coordination, project administration, or project management support roles within a corporate environment
- Proficiency with project management software and tools (such as Microsoft Project, Asana, Monday.com, or similar platforms)
- Strong proficiency with Microsoft Office Suite, particularly Excel, Word, and PowerPoint
- Excellent organizational and time management skills with demonstrated ability to manage multiple tasks simultaneously and meet deadlines consistently
- Strong analytical abilities to interpret project data, feasibility studies, and performance metrics
- Excellent written and verbal communication skills with the ability to communicate clearly with diverse stakeholders at all levels
- Demonstrated ability to work collaboratively in team environments and support colleagues with a positive, inclusive attitude
- Strong attention to detail and commitment to accuracy in all documentation and reporting
- Ability to prioritize effectively and adapt to changing project requirements with flexibility and resilience
- Problem-solving mindset with the ability to identify issues early and recommend practical solutions
- Experience with stakeholder management and coordination across multiple departments or external parties
- Basic understanding of project management principles, methodologies, and best practices
- Professional demeanor, reliability, and commitment to transparency in all communications
- Preferred: Project Management Professional (PMP), Certified Associate Project Manager (CAPM), or equivalent certification
- Preferred: Experience in specific industries such as construction, real estate development, technology, or consulting

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.