About this role
Job Description:
· Executive Support: Provide a first-class administration and support service to clients. Prepare all Corporate and Cash Expense Claim Forms and submit for approval. Calendar Management for all the clients. Finalize and block Leadership meetings & events annually.
· Travel Coordination: Plan & execute complex, detailed travel itineraries including all transportation, lodging; obtaining all necessary travel documents. May be required to travel to off-site meeting to assist with meeting coordination.
· Clients Team Effectiveness:
o Develop and maintain an effective “communication link” between the Leadership teams, market leadership team, direct reports & across various stakeholders globally and regionally across Mars. Send out communication on behalf of clients.
· Team Events: Plan Leadership team events including contracting hotels, ground transportation, meeting facilities, caterers, restaurants, agenda setting etc. Support with Periodic Egypt associate’s communication session – send out invite, collate presentation, coordinate technology, etc.
· Senior Visitors: Responsible for senior visits including admin support and assistance with logistical arrangements in Dubai, Saudi, Kenya & Egypt - meeting bookings, agenda consolidation, virtual connections, technology testing and catering.
· Project admin support: Projects as & when needed by clients.
· Events Support: Event support for associate engagement - Annual Associate Event & associate wellbeing events in collaboration with AHWB Team – HR, Associate Relations & Office Services team as and when required.
· Collaborate and work with commercial on PO creations and follow P2P process
· Liaise & collaborate with other team coordinators.