About this role
Responsibilities
- Provide general office administration, including document filing, record management, asset monitoring, and administrative operations.
- Ensure compliance with statutory requirements, safety and health regulations, industrial standards, and UEM Edgenta QSHE policies.
- Support Finance in payment and collection updates, invoice verification, and timely processing of payments.
- Assist the Facility Manager in managing vendors, contractors, and service providers, including monitoring performance against SLA and KPI requirements.
- Support cost management, vendor management, and operational processes to improve efficiency and maintain business profitability.
- Maintain up-to-date records of insurance, licences, compliance certificates, and other regulatory documents, and escalate any lapses or non-compliance.
- Support site operations, health and safety compliance, customer communications, incident management, and timely resolution of operational issues.
- Maintain comprehensive site records and systems, and assist the Facility Manager with reports, presentations, proposals, and operational analysis.
Requirements
- Diploma or Degree in Business Administration, Facilities Management, Property Management, or a related field.
- Minimum 2–3 years of relevant experience in administration, facilities management, property management, or operations.
- Good knowledge of administrative processes, vendor management, compliance, and site operations.