About this role
ABOUT THE ROLE
Bridgeton Holdings is seeking a detail-oriented and dependable Accounts Payable Senior Analyst to manage the full-cycle payables process across our portfolio of hotel properties. This role is responsible for ensuring vendor invoices are processed accurately and timely, payment terms and controls are followed, and property-level teams have the support they need to keep operations running smoothly.
The Accounts Payable Senior Analyst reports to the Director of Finance / Corporate Controller and works closely with property-level accounting staff, department managers, and vendors to maintain a clean, well-controlled payables function across multiple properties.
KEY RESPONSIBLITIES AND CORE REQUIREMENTS
Invoice Processing & Payments
- Process high volumes of vendor invoices across multiple hotel properties, matching purchase orders, receiving documents, and invoices for accuracy prior to entry.
- Code invoices to the correct property, department, and general ledger account in accordance with the chart of accounts and USALI standards.
- Prepare and process weekly check runs, ACH payments, and wire transfers, ensuring payments are made within agreed vendor terms and available discount windows.
- Research and resolve invoice discrepancies, pricing variances, and short/over-shipments in coordination with property receiving and purchasing staff.
- Maintain accurate, well-organized vendor files and supporting documentation to satisfy audit and compliance requirements.
Vendor & Property Relations
- Serve as the primary point of contact for vendor inquiries, statement reconciliations, and payment status questions.
- Partner with property-level accounting and operations teams to resolve open items, missing approvals, and aged invoices.
- Set up new vendors, collect and verify W-9s, and maintain accurate vendor master data, including 1099 classification.
- Communicate proactively with vendors regarding payment timing, disputes, and account holds to maintain positive working relationships.
Reconciliation & Reporting
- Reconcile vendor statements to the accounts payable subledger on a monthly basis and resolve aged or disputed items.
- Prepare and maintain the accounts payable aging report, flagging past-due balances and cash-flow risks for management review.
- Assist with month-end close by ensuring all invoices for the period are captured, accruing for unrecorded liabilities, and reconciling the AP subledger to the general ledger.
- Track open purchase orders, prepaid balances, and recurring vendor commitments, and prepare year-end 1099 filings and related vendor reporting.
Controls & Compliance
- Ensure all invoices and payments follow established approval hierarchies, spending authority limits, and internal control procedures, and identify control gaps or process inefficiencies for improvement.
- Maintain compliance with company policy, contract terms, and applicable tax regulations, including sales and use tax treatment on vendor purchases.
- Support internal and external audits by preparing requested documentation and responding to auditor inquiries.
- Safeguard sensitive vendor and payment data in accordance with company data-security and fraud-prevention policies.
Senior-Level Responsibilities (Senior Analyst)
- Review and approve invoice batches and payment runs prepared by junior AP staff, ensuring accuracy and adherence to controls.
- Lead process improvement and system optimization initiatives, including AP automation and workflow tools.
- Train and mentor new accounts payable staff on policies, procedures, and the accounting system.
- Act as a backup approver and escalation point for complex vendor disputes, credit holds, and payment exceptions.
- Support multi-property standardization efforts to align AP procedures across the portfolio.
Qualifications
QUALIFICATIONS AND COMPETENCIES
- Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent work experience considered.
- 4+ years, including multi-property or multi-entity experience, preferred for Senior Analyst.
- Hotel or hospitality industry experience strongly preferred; familiarity with USALI chart of accounts a plus.
- Experience with hotel accounting system M3 and expense software Navan preferred.
- Strong attention to detail and accuracy with the ability to manage high transaction volumes and competing deadlines.
- Solid understanding of general accounting principles, including accruals, GL coding, and month-end close processes.
- Proficiency in Microsoft Excel, including pivot tables and lookups, for reconciliation and reporting.
- Strong written and verbal communication skills, with the ability to work effectively with vendors, property staff, and corporate leadership.
- Ability to work independently, prioritize a high-volume workload, and meet recurring weekly and monthly deadlines.
- Discretion in handling confidential financial and vendor information.
SOFT SKILLS
- Highly organized, detail oriented, and able to manage competing priorities.
- Strong communication skills with the ability to collaborate across departments.
- Proactive problem solver with a continuous improvement mindset
- Executive presence, sound judgment, and the ability to influence with credibility at all levels of the organization
- High emotional intelligence with strong conflict resolution and coaching capabilities.
ESSENTIAL REQUIREMENTS OF THE POSITION
In addition to meeting the key responsibilities and core requirements of the position, candidate must be able to maintain:
- Ability to work additional or extended hours when reasonably required to meet critical financial deadlines, month-end and year-end closing requirements, audits, budgets, forecasts, payroll deadlines, or significant operational needs.
- Ability to perform effectively and maintain accuracy, sound judgment, responsiveness, and appropriate prioritization in a fast-paced, high-volume hotel environment.
- Ability to effectively use the computer systems, accounting systems, spreadsheets, email, mobile devices, and other technology required to perform the essential functions of the position.
- Ability to manage, prioritize, and timely complete multiple concurrent responsibilities, assignments, and deadlines.
- Ability to respond appropriately and timely to financial, employee, and operational matters requiring the Director of Finance's attention.
- Ability to maintain regular and reliable attendance sufficient to meet the financial, supervisory, operational, and reporting responsibilities of the position.
- Ability to travel occasionally for corporate meetings, training programs, conferences, new property onboarding, property visits, and other business-related events as required.