Office Adminisistrator

Job Title: Office Support Specialist Job Description
The Office Support Specialist is responsible for managing corporate office operations, handling corporate and project accommodations, and organizing travel logistics. This role involves performing and overseeing various administrative functions and serving as the primary contact for external vendors and service providers.
Responsibilities
- Support travel arrangements and manage accommodations using Concur, adhering to clearly defined processes.
- Coordinate domestic and international travel arrangements, including flights, hotels, housing, and ground transportation.
- Book travel requests and maintain accurate records of all project travel and housing requests in Teams, updating spreadsheets as necessary.
- Manage and maintain office supplies inventory.
- Schedule and coordinate meetings and appointments for the team, including conferences.
- Prepare and edit correspondence, reports, and other documents as required.
- Complete special administrative projects as requested by project management team members.
- Welcome visitors and manage incoming calls, emails, and mail; direct inquiries to appropriate personnel or provide necessary information.
- Assist with filing and safekeeping of paper and electronic project documentation.
- Support the accounting department by receiving deliveries of materials and assisting with other projects as needed.
- Collaborate with various internal workflows, such as purchase order requisitions.
- Conduct daily inspections of common areas to ensure office pantry and conference rooms are organized and fully stocked.
- Order cleaning and pantry supplies as needed.
- Support the organization of onsite and offsite meetings.
- Perform other duties as assigned.
Essential Skills
- Exceptional interpersonal and problem-solving skills.
- Exceptional organization and time management skills.
- Excellent computer and Microsoft Office software skills.
- Experience arranging corporate travel.
- Administration, clerical, and office management skills.
- Proficiency in using Concur.
Additional Skills & Qualifications
- Preferably 2+ years of office management experience.
- Associate degree or equivalent experience.
- Experience in the construction industry is strongly preferred.
Work Environment
The role is onsite from Monday to Friday, 8 AM to 5 PM, with a business casual dress code. The office environment offers a welcoming, family-feeling atmosphere.
Job Type & Location
This is a Contract to Hire position based out of Odessa, FL.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Odessa,FL.
Application Deadline
This position is anticipated to close on Sep 28, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.