About this role
Location: Seattle (Hybrid) 2-3 Days
Salary: $35 - $50/hr
Key Responsibilities:
Case Preparation and Initiation:
- Assist with client intake documents, questionnaires, and authorization forms.
- Prepare and file case initiation documents, including complaints, summonses, and civil cover sheets, ensuring all deadlines are met.
- Draft Proofs of Service and ensure proper filing and documentation with the court
Pleadings & Filings:
- Maintain accurate case matrices and service lists.
- Prepare and e-file legal documents, case management statements, notices of ruling, discovery shells, and opt-out notices.
- Ensure compliance with Washington state and federal court rules.
Calendar & Deadline Management:
- Track litigation deadlines, hearing dates, and service windows; schedule virtual or in-person hearings.
- Send reminders for hearings, mediation deadlines, jury fees, and tentative rulings
Case Management & File Maintenance:
- Maintain case files in the firms matter management system (e.g., FileVine), ensuring documents are organized, Bates-stamped as needed, and accessible.
- Update service lists, case matrices, and team calendars after filings or proofs of service.
- Client & Vendor Coordination: Act as liaison with clients, process servers, mediators, court reporters, and opposing counsel. Coordinate payment requests for court and mediation fees; submit invoices and expense documentation.
Supervision of Legal Assistants:
- Oversee preparation and filing of case initiation documents (complaints, summonses, civil cover sheets) and ensure deadlines are met.
- Maintain accurate case matrices and guide Legal Assistants on Proofs of Service and service lists.
- Assist with onboarding and training new Legal Assistants.
- Support litigation teams with administrative duties and special projects as needed
Required Qualifications
- Associates degree or paralegal certificate from an ABA-approved program.
- Minimum 3 years of litigation support experience in a Washington law firm or equivalent setting.
- Proficiency with Microsoft Office Suite, PDF software, and legal research platforms.
- Exceptional attention to detail and strong organizational skills
- Excellent legal writing, analytical, and verbal communication abilities.
- Proven ability to manage competing deadlines and prioritize tasks in a fast-paced environment.
Preferred Qualifications
- Familiarity with case management systems (e.g., FileVine).
Benefits
- Health Coverage: Medical, dental, and vision insurance
- Time Off: Discretionary Time Off (DTO), sick leave, and paid holidays
- Additional Perks: Flexible work arrangements including remote work options
- Other Compensation: Eligibility for performance-based, discretionary bonuses