About this role
FLEET COORDINATOR
JOB SUMMARY
Under the direction of the Operations Supervisor, the Fleet Coordinator assists and supports the department in all administrative tasks related to planning, ordering, maintaining, reporting, and tracking a variety of business objectives relating to but not limited to the Company’s fleet of vehicles.
JOB DUTIES AND ESSENTIAL FUNCTIONS
Performs a variety of tasks, duties, and functions that may include, but are not limited to, the following:
- Coordinate day-to-day activities related to the acquisition, utilization, repair, preventative maintenance, and systematic replacement of company assets.
- Follow up with Division Managers and Supervisors to ensure maintenance of company assets.
- Contribute to the development of an annual vehicle order.
- Comply with deadlines, recognize priorities, and work cooperatively to support the needs of the Operations Department.
- Respond to internal and external inquiries regarding rules, regulations, policies and procedures by telephone or email.
- Maintain accurate records and inventories of resources, fuel cards, insurance, equipment, drivers, and vehicle assignments.
- Prepare, edit, and distribute correspondence, reports, forms and documents.
- Organizes and implements administrative systems and procedures performing necessary support duties.
- Work collaboratively with division managers to coordinate various programs and initiatives with the corporate office.
- Process all requests for new or replacement fuel cards.
- Contributes to Operations goals by accomplishing related duties as required.
- Perform periodic audits to ensure the accuracy of records and identify discrepancies for resolution.
- Collaborate with management to coordinate/attend meetings, review documents and report discovered issues.
- Establish a system of comprehensive records for all department related activities and transactions.
- Managing deadlines and progress to ensure projects are delivered on time.
- Assist in preparing requisitions, obtaining necessary quotes, and creating purchase orders.
- Other tasks and duties as required.
Qualifications
SKILLS _ KNOWLEDGE AND PHYSICAL REQUIREMENTS
Skills, knowledge, and physical requirements include, but are not limited to:
- Strong attention to detail, organizational and problem-solving skills to manage shifting priorities, demands and timelines.
- Ability to maintain accurate records.
- Excellent interpersonal skills and ability to communicate effectively orally and in writing.
- Personal computer skills, specifically, knowledge of and experience with a variety of computer related software packages, such as Microsoft Word, Excel and PowerPoint.
- Ability to interact with all levels of company employees, as well as contractors, outside vendors, and the public.
- Ability to accurately handle a high volume of varied tasks.
- Must be dependable, punctual, and have good attendance.
- Ability to perform repetitive physical activities using feet, legs, hands, and arms, and be able to use keyboard, walk, sit, stand, bend, stoop, climb stairs, reach, grasp, and occasionally lift up to 50 pounds.
EDUCATION, TRAINING, AND EXPERIENCE
The following are required:
- High school diploma or equivalent.
- College degree or technical degree desired.
- Valid Arizona driver's license and acceptable driving record.