Payroll Manager

SUMMARY

The Payroll Manager is responsible for managing the day-to-day payroll operations, ensuring accurate and timely processing of payroll for all employees. This role supervises payroll staff, supports compliance with federal, state, and local regulations, and maintains payroll processes and procedures. The Payroll Manager partners with Human Resources and Finance to ensure payroll data accuracy, proper system functionality, and effective payroll reporting. This position also handles escalated payroll issues, supports audits, and assists in maintaining compliance with payroll laws and company policies.

RESPONSIBILITIES

- Manage daily payroll operations, ensuring accurate and timely payroll processing

- Supervise and support payroll team members

- Assist in developing and maintaining payroll policies and procedures

- Oversee payroll processing activities, including time and attendance, wage calculations, and deductions

- Partner with Human Resources to ensure employee data and compensation changes are accurately reflected

- Maintain payroll systems and ensure data integrity, confidentiality, and security

- Ensure compliance with federal, state, and local payroll tax regulations

- Support preparation and distribution of payroll reports, pay statements, and year-end tax documents (W-2s)

- Address and resolve payroll-related questions, discrepancies, and escalations

- Monitor changes in payroll laws and support implementation of updates

- Assist with payroll system improvements and process enhancements

- Maintain documentation of payroll processes and controls

- Support year-end payroll activities, reconciliations, audits, and reporting

- Partner with Finance and Accounting on payroll-related reporting

- Prepare basic payroll reports and metrics for leadership review

- Oversee payroll deductions, garnishments, and benefit contributions

- Coordinate with external payroll vendors as needed

- Conduct routine audits of payroll data for accuracy and compliance

- Promote a culture of accuracy, confidentiality, and accountability

- Perform additional duties as assigned by management

QUALIFICATIONS

- 18 years of age or older

- Must be legally authorized to work in the country of employment.

- Ability to work in office, onsite, Monday–Friday

- Must hold a valid driver's license.

- Communicate effectively in English (reading, writing, speaking)

- Bilingual in English/Spanish a plus

- 5–7 years of payroll experience (instead of 10+)

- Supervisory experience preferred

- CPP certification preferred (not required)

- Experience with multi-location payroll preferred

- Strong working knowledge of Microsoft Office (Excel, Word, Outlook)

- Strong attention to detail and organizational skills

- Ability to communicate effectively with employees and leadership

- Pass a background check and drug screen

- Flexibility to work extended hours when needed

- To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.

PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE:

- Ability to lift up to 25 pounds

- Position is generally sedentary, sitting for long periods of time

- Be able to hear and respond to the spoken voice and to audible alarms

- Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers

- Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point

The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.

PrimeFlight Aviation Services, Inc. is proud to be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.

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