Academic Operations and Faculty Affairs Specialist - Memorial Regional Medical Center

Academic Operations and Faculty Affairs Specialist - Memorial Regional Medical Center

Primary Function/General Purpose of Position

The Academic Operations and Faculty Affairs Specialist provides professional-level operational and administrative support for faculty affairs and academic processes. This role executes established procedures, maintains records, and supports faculty, committees, and academic leadership under the guidance of the Manager of Academic Operations & Faculty Affairs.

Essential Job Functions

- Faculty File & Documentation Support: 1) Maintain faculty files and documentation in accordance with established procedures and regulatory requirements.2) Track compliance items and escalate discrepancies to the Manager. 3) Assist with documentation for the course schedule, teaching assignment and faculty workload planning, faculty contracts, faculty evaluation processes, and adjunct pay.

- Faculty Recruitment & Onboarding Support: 1) Provide logistical and administrative support for faculty recruitment, onboarding, credentialing, and role transitions. 2) Coordinate communications, scheduling, and documentation. 3) Provide administrative support for faculty in their role.

- Academic Data & Reporting Assistance: 1) Maintain accurate faculty and operational data. 2) Assist in preparing reports for accreditation and regulatory bodies.

- Committee & Shared Governance Support: 1) Provide administrative support for Faculty Organization and committee meetings, including agendas, minutes, and records management.

- Operational & Budget Support: 1) Assist with professional development and Global Outreach logistics, travel arrangements, and expense reporting. 2) Support budget tracking as assigned.

- Event & Academic Operations Support: 1) Assist with planning and logistics for faculty events, orientations, and College events including reserving space, catering orders, room set up, transportation, facilities, audiovisual arrangements, catering orders, set-up and breakdown, preparing materials, advertising the event, and coordination of meetings.

- Administrative & Communication Support: 1) Provide administrative support to the Chancellor, Dean and Associate Dean, Program Directors, the Dean's Administrative Team, and nursing faculty to include: a) Prepare documents, presentations, correspondence, and reports as directed. b) Managing phone messages c) Scheduling meetings d) Meeting minutes e) Expense reports f) Payroll g) Email distribution lists h) Special projects i) Supply ordering j) Basic technology support 2) Provide responsive customer service to faculty and staff.

- Professionalism & Continuous Growth: 1) Demonstrate attention to detail, initiative, and collaboration. 2) Participate in professional development and process improvement efforts. 3) Promote a flourishing culture where students want to learn, faculty want to teach, staff want to work, and graduates’ flourish. 4) Create and maintain trusting relationships with stakeholders. 5) Demonstrates initiative, critical thinking skills, a high level of attention to detail, prompt follow-through, and professionalism. 6) Resolve administrative problems by analyzing data, identifying possible solutions, and escalating with the nursing administrative team when needed. 7) Be self-directed and collaborate well with diverse teams. 8) Enhance professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops. 9) Other duties as assigned.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

None

Education

High School Diploma or GED ( required)

Work Experience

Proven experience as a project manager with a focus on quality outcomes. (required)

Choose item

Outstanding written and verbal communication skills.

Excellent time management, organizational, and prioritization skills.

Detail-oriented and deadline driven.

Strong technology skills to include mastery of the Microsoft Office package and ability to master the online learning management system (LMS), student information system (SIS), and other educational technologies.

Proven success in a fast-paced work environment. (preferred)

Training

None

Skills

Core Academic Administration Skills

- Academic operations planning and execution
- Faculty affairs administration
- Process to maintain compliance with accreditation and approval agencies
- Committee Minutes

Faculty & Workforce Management

- Faculty file, credentialing, licensure, and authorization tracking
- Professional development coordination

Operational & Project Management

- Process improvement and operational efficiency
- Assist with project management
- Assist with budget monitoring and financial coordination

Data, Systems & Technology

- Student Information Systems (SIS)
- Faculty activity and credentialing systems
- HR systems and academic HR processes
- Data analysis and reporting for academic leadership
- Microsoft 365 (Excel, SharePoint, Teams, Outlook)
- Document management and workflow tools

Communication & Interpersonal Skills

- Professional written and verbal communication
- Faculty and leadership advisement
- Conflict resolution and mediation
- Discretion and confidentiality handling

Personal Effectiveness

- Strong organizational and time‑management skills
- Attention to detail and accuracy
- High ethical standards and integrity
- Adaptability in fast‑paced academic environments
- Critical thinking and problem‑solving
- Ability to manage multiple priorities and deadlines

Range:

Minimum: $22.02

Maximum: $33.04

As a Bon Secours Mercy Health associate, you're part of a Mission that matters. We support your well-being—personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

- Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)

- Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts

- Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders

- Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Bon secours Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email [email protected] . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [email protected]