Fleet Stores Administrator

​
Job reference 343174 Fleet Stores Administrator

Location: Royal Mail, Edinburgh Workshop, 11 Cultins Road, Edinburgh, EH11 4YY

Permanent

38 hours per week, Monday to Friday, with working hours scheduled between 07:00 and 16:00

Salary & Benefits

Salary starting from £19,978 (Aged 16) or £27,605 (Aged 18+) with guaranteed pay increases provided in line with service length

Plus:
•    22.5 days annual leave plus bank holidays rising with service 
•    Pension: access to the UK’s only Collective Defined Contribution scheme with industry-leading Royal Mail contributions of over 12%, flexible options to boost your savings, and a guaranteed retirement lump sum*

Join one of the UK's most recognisable brands and help keep our fleet moving.

At Royal Mail, our vehicles play a vital role in connecting people and businesses across the country. We're looking for an organised and proactive Fleet & Workshop Stores Administrator to join our Edinburgh Workshop team, supporting the day-to-day operation of our busy fleet maintenance function.

If you enjoy working in a fast-paced environment, have strong administrative skills, and love keeping things organised, we'd love to hear from you.

About the role

A a key member of the workshop team, you'll provide administrative and stores support to ensure vehicle maintenance activities run smoothly and efficiently.

Your responsibilities will include:

•    Ordering, receiving, controlling and issuing vehicle parts and workshop stock.
•    Maintaining accurate stock records and processing returns.
•    Supporting workshop colleagues by ensuring parts are available when needed.
•    Processing orders and managing stock levels effectively.
•    Inputting, checking and maintaining data across systems including Excel and Word.
•    Carrying out data verification and reconciliation activities.
•    Building positive relationships with internal colleagues, suppliers and external customers.
•    Resolving queries and issues promptly while delivering excellent customer service.
•    Supporting the Workshop Manager and wider fleet team with a variety of administrative tasks.

About You

You'll bring strong organisational skills, a proactive approach and the ability to work effectively both independently and as part of a team.

You'll have:
•    Experience of working within a stores, stock control, parts or administrative environment.
•    Good IT skills, including experience using Microsoft Excel and other Microsoft Office applications.
•    Strong organisational skills and excellent attention to detail.
•    Confidence handling telephone and email enquiries professionally.
•    Good numeracy skills and the ability to work accurately with data.
•    A proactive approach with the ability to manage multiple priorities.
•    Strong communication and team-working skills.
•    The ability to work on your own initiative while following established processes.
•    Knowledge of finance, procurement or other internal business processes would be advantageous.

Benefits & Rewards

In addition to the salary and benefits outlined above, you'll also enjoy:

•    Family friendly support - enhanced maternity pay, paternity leave, adoption leave and shared parental leave
•    Supportive and generous company sick pay
•    Funded Dental – As a manager you are eligible to a level of employer funded dental insurance**
•    Health Assessment – As a manager you are eligible to an employer funded health assessment every 2 years**
•    Benefits Account – With more than 800 retail offers to help you save on things like groceries, days out, holidays and your household bills as well as employer provided and voluntary benefits to suit your lifestyle.
•    Your Wellbeing - you and your family have 24/7 access to a range of free services and tools, offering support for physical and mental wellbeing, financial guidance, and social support whenever you need it.

*Eligible for enrolment in NEST pension plan after 3 months service and CDC pension scheme after 12 months service
**Available only to permanent employees

Next Steps

The next stage of the selection process will be a face to face interview.

We are committed to transparency about our career opportunities and the qualities we value. To help you succeed, we provide competency interview questions in advance so you can prepare your best examples.

Royal Mail Group is committed to inclusion and representing the diverse communities we serve. We welcome applications from all individuals. As a proud Gold signatory to the Armed Forces Covenant, we especially encourage applications from the Armed Forces community, including cadet instructors and spouses/partners.

We are committed to ensuring an inclusive recruitment process. If you require any adjustments to support you during the hiring process, please discuss these with your recruiter when contacted.

Closing Date: Wednesday 30th September 2026.  Please note, this advert may close early if the appropriate number of applications has been reached.

​