Paralegal, U.S Corporate Legal

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

- Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.

- Integrity. We lead by example, with humility and courage.

- Accountability. We’re passionate about delivering on our commitments.

- Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud .

At Aecon we:

- Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.

- Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.

- Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, and partnerships with Veteran groups, to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.

- Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Aecon Group Inc. is a leading construction and infrastructure development company with operations across North America. Our teams deliver some of the largest and most complex infrastructure projects in transportation, utilities, energy, industrial, and civil construction. The Paralegal, U.S Corporate Legal will support Aecon's cross border Legal Department by assisting with corporate governance, entity management, contractor licensing, state registrations, and general legal operations for Aecon's U.S. and international subsidiaries and joint ventures. This position provides an excellent opportunity for a motivated paralegal to gain hands-on experience supporting a large, multi-state corporate organization.

The Paralegal, U.S Corporate Legal will report to the Senior Counsel, U.S. Corporate Legal. This role will be based out of Aecon's Mount Laurel, NJ office and will function on a hybrid basis.

What You'll Do Here:

Corporate Entity Management

- Assist with formation, qualification, maintenance, and dissolution of corporations, limited liability companies, and other business entities across multiple U.S. jurisdictions.

- Prepare and file certificates of formation, articles of incorporation, amendments, mergers, conversions, withdrawals, dissolutions, and annual reports.

- Coordinate Secretary of State filings and obtain certificates of good standing and certified corporate documents.

- Maintain domestic and foreign entity qualifications and track registration deadlines.

- Support annual report filings and good-standing maintenance for U.S. entities

Corporate Governance

- Assist with preparation of board, shareholder, member, and manager resolutions and written consents.

- Maintain corporate minute books and electronic corporate records.

- Update and maintain officer, director, manager, member, and shareholder information.

- Track annual corporate compliance requirements and filing deadlines.

- Help ensure corporate records, Secretary of State records, and internal entity databases remain consistent.

Licensing and Regulatory Compliance

- Assist with obtaining and maintaining contractor licenses and related registrations across the United States.

- Coordinate with internal business teams and external licensing agencies regarding licensing requirements and renewals.

- Maintain licensing databases and compliance calendars.

- Support legal and operational teams with permit and registration requests.

Transactional and Legal Support

- Assist in preparing corporate documents for mergers, acquisitions, reorganizations, and other corporate transactions.

- Organize transaction documents, virtual data rooms, and closing deliverables.

- Assist with due diligence requests and document collection.

- Prepare signature packages and closing binders.

- Support post-closing entity and corporate record updates, including Secretary of State and internal database updates.

Commercial Contract Support

- Review routine contracts and agreements using established procedures and checklists.

- Prepare contract summaries and track key contractual obligations.

- Assist with template management and document standardization efforts.

- Support attorneys with contract administration and recordkeeping.

General Legal Operations

- Maintain legal databases, matter files, and corporate records management systems.

- Coordinate with outside counsel, registered agents, government agencies, and internal business teams.

- Conduct basic corporate and regulatory research.

- Support special projects and process improvement initiatives within the Legal Department.

- Occasional travel to Aecon's U.S and Canadian offices.

What You Bring to the Team:

- Associate's degree, bachelor’s degree, or Paralegal Certificate from an accredited institution.

- 0-4 years of paralegal experience in a law firm or in-house legal department.

- Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Adobe Acrobat.

- Excellent organizational skills and attention to detail.

- Strong verbal and written communication skills.

- Team player attitude.

- Ability to manage multiple assignments and deadlines in a fast-paced environment.

- Ability to work independently while collaborating effectively with attorneys and business stakeholders.

Preferred Qualifications

- Experience supporting corporate governance and entity management activities.

- Experience preparing and filing documents with U.S. Secretaries of State.

- Experience maintaining corporate records, minute books, and compliance calendars.

- Familiarity with contractor licensing and regulatory compliance requirements.

- Experience with legal entity management software or corporate database systems.

- Experience with Harbor Compliance or similar corporate compliance platforms is an asset.

- Prior experience in the construction, engineering, infrastructure, or industrial sectors is an asset.

Pay and Benefits:

The expected salary range for this role is: $55,000 - $75,000 per year

- Health Insurance Benefits (comprehensive plan - Dental/Medical/Vision)

- 401K (comprehensive match plan)

- Paid Vacation

- Wellness Benefit (wellness subsidy for fitness/health)

- Tuition Reimbursement (strong career growth support for approved degrees, diplomas and courses)

- This role is eligible to participate in Aecon’s discretionary Short Term Incentive Plan (STIP)

- Green Living Benefit (subsidy that can be used for approved green home energy expenses)

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.

Aecon is committed to ensuring all job postings are compliant with all applicable laws. Any candidate who has a concern regarding the contents of this or any other job posting can email [email protected].