Fleet/Facilities Technical Coordinator

Title : Fleet / Facilities Technical Coordinator
Location: Nashville, TN ,W2 , CST
Work Arrangement: Hybrid – 3 days onsite / 2 days remote
Duration: 3 months
Candidate Requirement: Must be local and within 50 miles of Nashville, TN

Our Client is seeking a Fleet/Facilities Technical Coordinator to provide short-term operational and administrative support to the Fleet/Facilities Asset Section.

The successful candidate will support daily fleet and facility-related activities, including communication, tracking, documentation, data updates, and coordination with internal teams, regional staff, vendors, and other stakeholders.

Key Responsibilities:

- Support motor pool and fleet-related activities.

- Maintain and update fleet order, asset tracking, and related systems.

- Organize and maintain records and documentation.

- Assist with asset inventory and tagging information.

- Support surplus, delivery, and asset tracking activities.

- Monitor follow-up items related to fleet acquisition, warranties, invoices, and operational requests.

- Prepare and update standard operating procedures, communication materials, status reports, and other operational documentation.

- Coordinate with internal teams, regional staff, vendors, and other stakeholders.

- Maintain accurate records and documentation.

- Support dashboards, reports, data collection, and operational analysis.

- Review and track invoices, purchase orders, contracts, warranty information, delivery terms, and asset-related financial records.

- Quickly learn existing processes and independently manage assigned tasks.

- Provide responsive and organized support in a changing operational environment.

Required Qualifications :

- Associates or bachelors degree in business, administration, or a related field with 3 years of relevant experience in maintenance, fleet/facility operations, or a related technical discipline; OR

- High school diploma/equivalent with 5 years of relevant experience in maintenance or a related technical discipline.

- Strong verbal and written communication skills.

- Strong organizational and customer service skills.

- Experience maintaining records, documentation, audit information, or compliance-related files.

- Experience coordinating with internal teams, regional staff, vendors, or cross-functional stakeholders.

- Experience supporting fleet, facility, maintenance, asset management, or related technical operations.

- Experience with asset inventory, asset tagging, asset tracking, or maintaining asset records in a database/system.

- Working knowledge of dashboards, reports, data collection, or data analysis.

- Experience reviewing invoices, purchase orders, contracts, warranties, delivery information, or asset-related financial records.

- Ability to work independently with minimal supervision and manage changing prioritie

- Education/Experience:

- Associates or bachelors degree in business, administration, or related field + 3 years of relevant experience; OR

- High school diploma/equivalent + 5 years of relevant maintenance or related technical experience.

- Relevant experience includes fleet/facility operations, maintenance, asset inventory/tagging/tracking, documentation, vendor coordination, dashboards/reports, invoices, purchase orders, contracts, warranties, and operational support.

Email your resume to [email protected] (mailto:[email protected]) to apply!