About this role
Key Responsibilities
- Support demand planning activities and maintain accurate forecasts to guide purchasing decisions.
- Create, track, and update purchase orders based on supply needs and organizational priorities.
- Monitor inventory levels to help prevent shortages and maintain appropriate stock levels.
- Build and maintain positive relationships with suppliers and internal stakeholders.
- Negotiate pricing with vendors and assist with resolving delivery and order-related issues.
- Monitor order status and support on-time delivery of materials.
- Prepare purchasing and inventory reports and analyze data to identify trends and process improvements.
- Collaborate with internal departments and vendors to coordinate supply plans, timelines, and material requirements.
- Support improvements to purchasing systems, procedures, and reporting processes.
- Provide clear communication, timely follow-up, and effective day-to-day coordination.
- Support and communicate purchasing procedures as needed, including assisting with training.
- Maintain confidentiality and accurate records in accordance with organizational policies.
Qualifications & Requirements
- Minimum of 3 years of experience in purchasing, procurement coordination, supply chain, or a related field.
- Experience creating and managing purchase orders.
- Working knowledge of forecasting, inventory management, supply planning, and material coordination.
- Experience with vendor communication and price negotiation.
- Strong organizational, analytical, and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Proficiency with QuickBooks Online and other purchasing, reporting, or inventory management tools.
- Strong attention to detail and accuracy in data entry and reporting.
- Ability to work independently with limited direct supervision.
- Ability to maintain professional relationships with internal teams and external suppliers.
Additional Requirements
- Maintain a valid driver's license and acceptable driving record.
- Successfully complete agency-required background, drug, and TB screenings.
- Ability to interact respectfully and professionally with individuals from diverse backgrounds.
- Ability to work effectively in an environment with interruptions and varying environmental stimuli.
- Demonstrate commitment to confidentiality, teamwork, and organizational policies.
Recovery Model & Organizational Values
Arundel Lodge incorporates the Recovery Model into daily interactions with Persons Served. Our approach emphasizes:
Hope
Self-determination
Empowerment
Peer support
Personal responsibility
Respect
Employees are expected to approach interactions with empathy, professionalism, and a focus on each individual's strengths, choices, and goals.
The Purchasing Coordinator will contribute to a respectful, collaborative workplace while supporting the organization's mission and operational needs.