Receptionist

Position Title: Office and Guest Services Coordinator

Date Prepared:   September 2026

Reports to (position): Ministry Support Coordinator

Department:   Ministry Support

Status: Part-Time (Stipend)

Basic Purpose

The Receptionist/Administrative Assistant assists the church to accomplish its mission of making disciples and equipping those who do by creating a hospitable and safe office environment for guests, members, contractors, and staff while providing additional administrative support as needed.

Key Role

- Provide a friendly, warm reception to guests, members, staff, and contractors calling or physically entering our facilities.

- Aid in preparing materials for distribution (ie. Worship guides, First Time Guest Cups and Visitor Forms).

- Assist as needed to input data as directed (i.e., attendance, spreadsheets).

Key Responsibilities

- Manage the Welcome Desk volunteer schedule.

- Answer incoming phone calls and direct to appropriate destination.

- Courteously screen everyone attempting to enter the building during office hours.

- Coordinate with staff to provide messages and receive guests as directed.

Other Responsibilities

- Prepare weekly worship guides and communications for distribution.

- Double check all small group attendance for the week to add names into attendance.

- Run a First Time Guest report and add to First Time Guest Queues in myAspire each week.

- Document some weekly and monthly event attendance in myAspire.

- Assist with adding data into spreadsheets as directed.

Skills, Knowledge, and Other Success Factors

- Knowledge of M365 Products (Publisher, Word, Excel, OneDrive), myAspire

- Technologically oriented

- Ability to communicate clearly the vision of Aspire Church San Marco

Leadership & Behavioral Qualities and Expectations

- Loving, compassionate and approachable

- Teambuilder, problem solver and life-long learner

- Self-motivated

- Servant’s heart: willingness to submit to the authority of church leadership; sensitivity to the Holy Spirit

- Christ-follower and member of an Aspire Church

- Supportive of the church mission

- A spiritual and moral role model

Education & Experience

- Background/experience with administrative functions and tasks preferred.

- High school diploma required.

- Associate degree or better preferred but not required.