Coordinator of Enrollment & Attendance-Greater Heights Academy

COORDINATOR OF ENROLLMENT & ATTENDANCE

The Opportunity:

The Coordinator of Enrollment & Attendance is responsible for ensuring the school maintains healthy enrollment through strategic recruitment while also maximizing scholar attendance through proactive intervention, family engagement, and data monitoring.

This position serves as the primary liaison between prospective families, current families, and the school by leading student recruitment, enrollment, onboarding, attendance initiatives, and scholar persistence efforts. The Coordinator works collaboratively with school leadership to ensure enrollment goals are met while reducing chronic absenteeism and improving daily attendance.

Because enrollment and attendance needs fluctuate throughout the year, responsibilities shift seasonally to support the school's greatest operational priorities.

Location: Greater Heights Academy, Flint, MI

Essential Job Tasks:

- Develop and execute recruitment strategies that achieve or exceed campus enrollment goals.
- Conduct neighborhood canvassing, community outreach, presentations, and recruitment events.
- Build partnerships with childcare centers, community organizations, churches, apartment communities, and local businesses.
- Coordinate campus tours, Open Houses, and Information Sessions.
- Assist families with completing enrollment applications and registration requirements.
- Monitor enrollment pipeline from inquiry through the first day of school.
- Maintain regular communication with prospective families.
- Coordinate re-registration campaigns to achieve 100% returning scholar completion.
- Manage waitlists and lottery acceptance processes.
- Ensure all enrollment milestones are completed accurately and on time.
- Lead onboarding activities for new scholars and families.
- Maintain accurate enrollment records within PowerSchool and enrollment platforms.
- Collaborate with school leadership to develop annual recruitment plans.

Attendance & Scholar Persistence (Primary September–June)

- Monitor daily attendance and identify attendance trends.
- Generate daily, weekly, and monthly attendance reports for school leadership.
- Contact families regarding scholar absences, tardiness, and attendance concerns.
- Conduct attendance conferences with families of chronically absent scholars.
- Develop attendance improvement plans in collaboration with school administration.
- Coordinate attendance incentive programs and recognition initiatives.
- Conduct home visits when appropriate to support scholar attendance.
- Maintain documentation related to attendance interventions.
- Ensure compliance with state attendance reporting requirements.
- Partner with school counselors, social workers, and teachers to remove attendance barriers.
- Coordinate truancy prevention efforts.
- Monitor scholar persistence throughout the school year and proactively intervene with families at risk of withdrawing.
- Analyze attendance data to identify school-wide improvement opportunities.

Family & Community Engagement

- Build positive relationships with current and prospective families.
- Serve as a welcoming first point of contact for new families.
- Coordinate family engagement events that promote enrollment and attendance.
- Promote the school's mission within the community.
- Develop and maintain community partnerships that support enrollment and scholar success.
- Collaborate with staff to ensure families receive consistent communication.

Data & Operational Responsibilities

- Maintain accurate enrollment and attendance records.
- Monitor key performance indicators related to enrollment, attendance, and persistence.
- Prepare reports for school leadership.
- Ensure compliance with all enrollment and attendance regulations.
- Utilize PowerSchool and other student information systems efficiently.
- Maintain confidentiality of scholar records.
- Perform additional duties as assigned.

Experience and Education Requirements:
The Coordinator of Enrollment & Attendance will be expected to:

- Achieve annual enrollment goals established by school leadership.
- Maintain accurate enrollment records with 100% compliance.
- Increase student persistence throughout the school year.
- Reduce chronic absenteeism.
- Improve Average Daily Attendance (ADA).
- Complete all enrollment and attendance reporting deadlines.
- Maintain strong relationships with families and community partners.
- Support a welcoming school culture that encourages scholar success.
Minimum Job Requirements
- High School Diploma required; Associate's or Bachelor's Degree preferred.
- Experience in student recruitment, enrollment, attendance, family engagement, or school operations preferred.
- Knowledge of student information systems such as PowerSchool preferred.
- Strong customer service and relationship-building skills.
- Excellent organizational and communication skills.
- Ability to analyze data and maintain accurate records.
- Ability to work occasional evenings and weekends for recruitment events.
- Valid driver's license preferred.
Core Competencies
- Family Engagement
- Customer Service
- Community Outreach
- Organization & Time Management
- Public Speaking
- Data Analysis
- Attendance Intervention
- Enrollment Management
- Communication Skills
- Relationship Building
- Problem Solving
- Technology Proficiency
- Confidentiality & Professionalism
The Campus: 
Greater Heights Academy, nestled in Flint, MI, catering to students from Kindergarten through 6th grade, it stands as a beacon of choice for parents. The academy's overarching mission is to foster individual academic triumph through a harmonious collaboration between families, the school, and the community. Greater Heights Academy is dedicated to delivering the utmost in comprehensive education, nurturing excellence in both academics and character development. With a resolute commitment to partnering with parents, the community, and maximizing available resources, Greater Heights Academy remains unwavering in its pursuit of scholar excellence.

PLA is an equal opportunity employer committed to diversity and inclusion in the workplace.  We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristics as outlined by federal, state, or local laws.
Please read carefully.

Phalen Leadership Academies (PLA) is an equal opportunity employer. PLA does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service.

By completing this application you understand that neither the completion of this application nor any other part of my consideration for employment establishes any obligation for PLA to hire me. If hired, I understand that either PLA or I can terminate my employment at any time and for any reason, with or without cause and without prior notice. I understand that no representative of PLA has the authority to make any assurance to the contrary.

You attest by applying to this position that you have given PLA true and complete information on this application. No requested information has been concealed. I authorize PLA to contact references provided for employment reference checks. If any information I have provided is untrue, or if I have concealed material information, I understand that this will constitute cause for the denial of employment or immediate dismissal.