Administrative Assistant - Sales

At Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.
 
We currently have a full-time opening in our Atlanta, GA office. Our position is for 20 hours per week at $20.00 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan. 
 
Regular onsite attendance required.

Job Responsibilities

- Preparing for daily client visits

- Prepping clothing to be delivered

- Locating necessary client information (A/R balances, sales sheet)

- Updating sales materials regarding fabrics/options

- Coordinating and maintaining all client orders/files

- Communicating with clients:

- Setting up appointments

- Providing status of orders

- Scheduling deliveries

- Sending reminders

- Supporting the sales efforts of the sales professional by:

- Communicating regularly with the sales professional and other members of the store team

- Meeting with the sales professional to set goals

- Managing daily calendar

- Organizing inventory

- Pursuing efficiencies for processes and communication

- Picking up and delivering client items as needed

- Prospecting new clients using internet and social media applications

- Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter

- Entering referrals into proprietary system

- Sending introductory and promotional messages

- Creating call lists/hot lists

- Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors

- Maintaining a professional image to interface with corporate clients

A successful candidate fits the following criteria:

- Confident, independent worker

- Strong communication skills (verbal, written, listening)

- Excellent organizational skills

- Outstanding time management skills

- Professional customer service skills

- Social Media savvy (especially on LinkedIn & Instagram)

- Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms

- Possesses basic accounting skills (such as balancing accounts)

- Enjoys being flexible and multitasking

- Motivated to tackle challenges

- Yearns to work in a fast-paced team environment

- Able to bend and lift 30 lbs.

- Valid Driver’s License required

- Two years office-related experience is preferred.

- Experience with a sales-oriented environment is a plus!