Executive Administrative Assistant

Executive Administrative Assistant
Location: CA- Irvine
Job Type: Contract

Mutual of Omaha is a Fortune 300 Company. Mutual of Omaha Mortgage is inspired by hometown values and a commitment to being responsible and caring for each other. We exist for the benefit of our customers and employees.

Mutual of Omaha Mortgage is a full-service lending company offering both Forward and Reverse Mortgage products including a complete line of residential mortgage, refinancing, specialty, and HECM loans. We employ a knowledgeable staff of experienced Loan Officers with an operations team that is second to none. If you are interested in joining a team that promotes from within and works together toward a common goal of helping customers with their mortgage needs, please review and apply for our opening below!

Role Description:

Mutual of Omaha Mortgage is seeking a highly capable Executive Administrative Assistant to support senior leadership while also providing operational and administrative support across the office. This role plays a key part in keeping priorities organized and ensuring follow-through across administrative, logistical, and project-based initiatives.

The ideal candidate is organized, proactive, and comfortable managing competing priorities, anticipating needs, and working with a high degree of independence in a fast-paced environment.

Roles & Responsibilities:

Executive & Office Support
- Provide direct administrative support to senior leadership, including scheduling, coordination, follow-ups, and task tracking
- Serve as a central support resource for office-wide administrative needs
- Maintain discretion and professionalism when handling sensitive information
Project & Operational Support
- Assist with planning and execution of office initiatives, including office moves and physical space planning
- Track furniture inventory, vendors, timelines, and deliverables related to office logistics
- Support basic project management efforts by tracking deadlines, dependencies, and open items
Salesforce & Systems Administration
- Perform basic Salesforce administrative tasks, including: Pulling reports
- Updating contact records
- Data entry and hygiene tasks

- Support ad hoc system-related requests as needed
Administrative & Financial Tasks
- Pull and organize credit card expense data and supporting documentation
- Assist with reporting, documentation, and recurring administrative processes
- Handle general administrative tasks as assigned; some routine, some urgent, some unplanned
General Support
- Execute a wide range of requests as they arise; scope will vary by day
- Proactively manage workload and escalate priorities or conflicts when needed
- Keep work moving without requiring detailed daily direction

Qualifications:
- 3+ years of experience in an administrative, executive assistant, or operations support role
- Demonstrated ability to work autonomously in a fast-paced environment with shifting priorities
- Strong organizational and time-management skills; able to juggle multiple workstreams simultaneously
- High attention to detail with a bias toward execution and follow-through
- Comfortable handling both high-visibility work and routine administrative tasks
- Experience with Salesforce at a basic administrative or power-user level
- Strong proficiency with common office tools (MS Office 365, Excel, project management tools)
- Clear communicator who can operate professionally across all levels of the organization

The hourly rate for this position is $30-$40 per hour.
 
Mutual of Omaha Mortgage is an Equal Opportunity Employer, and we encourage diverse, talented, qualified applicants to apply. We offer an extensive compensation package. Benefits include:

- Vacation — Vacation hours accrue on a per pay period basis. Balance maximums are based on years of service. 
- Paid Sick Time — 40 hours of paid sick time after 90 days of employment. State sick time requirements will be added as needed. 
- 9 Paid Holidays + 1 Cultural Celebration Day (Floating Holiday) 
- Multiple PPO Medical Plans, as well as HDHP eligible plan. 
- Dental Coverage 
- Vision Coverage 
- Company Paid Life Insurance 
- 401K with a generous employer match 
- Additional Benefits including – Optional Life, FSA, Pet Insurance etc. 
- Free Legal Services 
- Employee Loan Program