Food Services Supervisor (SDSU Children's Center)

ASSOCIATED STUDENTS OF SAN DIEGO STATE UNIVERSITY

Department: Children's Center

Position Title: Food Services Supervisor

GENERAL PURPOSE: Under the general supervision of the Children's Center Director, the Food Services Supervisor is responsible for the implementation of the nutritional program meeting the needs of all children enrolled in the program. This includes meal planning that meet established guidelines; ordering lunch, supplies and equipment from outside vendors; preparing breakfast and snacks; overseeing all meal delivery to classrooms; and ensuring appropriate maintenance, sanitation and safety standards within the work area. The SDSU Children's Center is NAEYC accredited and adheres to the NAEYC Code of Conduct.

ESSENTIAL DUTIES & RESPONSIBILITIES

Primary Functions

- Maintains knowledge of USDA Child and Adult Care Food Program (CACFP) requirements and ensures the Center is compliant with the regulations

- Creates menus, places orders, receives and prepares all foods in accordance with USDA Child and Adult Care Food Program guidelines

- Creates menus to meet USDA CACFP guidelines and individual dietary needs of children with allergies or specific medical requests from the child's physician

- Ensures accuracy of weights and measures for all food components served in accordance with USDA Child and Adult Care Food Program guidelines, including those produced by outside vendors

- Arranges substitute coverage for staff when necessary, including cooking as needed

- Conducts regular analysis of food costs and other CACFP costs to ensure maximum utilization of CACFP funding

- Prepares documents for reimbursement, provides to accounting for review, and enters meal data in CNIPS by the tenth of each month

- Maintains documentation of meal count data reimbursements in a secure location

- Reviews Menu Production Sheets monthly to ensure nutrition requirements are being met

- Makes recommendations for needed changes to supervisor to meet established guidelines as stipulated

- Conducts regular walk through of the kitchen area, inspecting all equipment and materials to ensure proper maintenance, appearance and sanitation according to established guidelines and procedures

- Ensures preparation of needed work orders or repair reports on proper forms with all pertinent information completed. Monitors the progress of requested work and priorities for work as required and reports to Children's Center Director all updated work priorities

- Makes recommendations to supervisor for improvements to facilities and equipment

- Works with staff to maintain a safe environment for children, staff and to report known safety problems to supervisor

- Assists in the development and implementation of a comprehensive package of promotional efforts for the Children's Center

- Assists in defining target markets

- Monitors and updates web page content relating to the food program to ensure it is compelling and accurate

- Makes suggestions for improvements to the overall Children's Center web page to ensure it is compelling and accurate

- Prepares written reports, as necessary

- Assists others in department with special tasks as assigned

Administration

- Meets all corporate and departmental deadlines and follows procedures

- Completes daily office tasks in a timely manner according to established guidelines

- Orders supplies and equipment as needed

- Maintains inventory system ensuring supplies are available to provide meal service to children enrolled in program

- Produces daily menu production record documenting each meal component for all meals served in accordance with USDA CACFP guidelines

- Reviews meal counts for accuracy as submitted by classroom staff

- Ensures timely completion of dishwashing to meet established sanitary standards

- Reviews and certifies all paperwork submitted by families as part of the Child and Adult Care Food Program (CACFP)

- Ensures complete files are maintained for all children, families and staff according to CACFP guidelines

- Maintains tracking and follow up system to ensure all paperwork is received to meet requirements

- Conducts annual survey of food program and menu cycle and makes improvements as needed

- Reviews menu changes with service provider

- Ensures maintenance of accurate records for all transactions

QUALIFICATIONS:

Minimum and Preferred Requirements

Education:

- High School Diploma required. Bachelor's degree and/or AA or AS (or equivalent) (preferably in Child Development, Nutrition, Health Education, or Health Science) preferred

Experience:

- One year working in Child and Family Development required

- Two years supervisory experience required. Experience supervising and working directly with college students preferred

- Two years of experience in menu planning and food preparation required

- One year working with the Child and Adult Care Food program (CACFP) preferred

- Proficient with Excel and Word software

- Must have experience in supporting families with nutrition needs

License & Certifications:

- Current certification for Food Service Manager Training required (within 30 days of hire and then renewed every 5 years)

- Food Handler Training certification required (within 7 days of hire and renewed annually)

- Valid CA driver's license with a clear driving record upon hire

Trainings (within first 30 days):

- Universal Health Precautions, Blood-borne Pathogens and infectious waste disposal

- Site safety and emergency procedures including fire and earthquake drills

- Anti-Harassment Training for Supervisors

- Workplace Violence Prevention

- Data Security & Privacy

- Gender Awareness Training

PERFORMANCE EXPECTATIONS

- Must professionally represent the Associated Students and San Diego State University at all times

- Must be able to successfully fulfill the Essential Duties of this job description and meet performance expectations

- Highly organized, confidential and reliable individual with keen written and verbal communication skills and the ability to work in a diverse, frequently changing population of students, faculty and staff

- Capable of maintaining positive working relationships with staff, University, customers and vendors

- Thorough knowledge of the most up-to-date nutritional standards for children, including portion sizes

- Keeps current of new issues and research in the field of early childhood nutrition

- Works in an independent manner without undue supervision

- Establishes mutual respect by showing an accepting attitude toward children, families, and co-workers

- Shares new ideas with supervisor

KNOWLEDGE, SKILLS & ABILITIES

- Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests

- Must have strong communication skills (verbally and written) to communicate at a level appropriate to the duties of the position

- Ability to operate a computer, proficiency with Microsoft Office Suite (i.e. Word, Excel, PowerPoint) and Google (i.e. slides, sheets, docs) with the ability to learn and utilize new software programs

- Knowledge of USDA Guidelines for nutrition and meal service provided to children 6 months to 5 years of age

- Knowledge of NAEYC best practices, licensing requirements, child abuse reporting, universal precautions, safety practices

- Knowledge of the unique needs of student parent families outlined in the NAEYC Code of Ethics

- Knowledge of adult learning styles and child development

- Must have knowledge of child and family health care including preventative, early intervention, nutrition, and health maintenance practices

- Proven necessary supervisory skills including, but are not limited to: hiring, inspecting, analyzing, planning, prioritizing, scheduling, assigning, receiving, controlling, training, instructing, documenting, recommending and reporting

- Must have knowledge of community resources that offer services to low income families

- Ability to speak effectively before groups of young children, parents and staff

- Must have the ability to communicate and coordinate with various professional and community services programs

- Maintains professionalism at all times while providing positive customer service to children, students, families, staff, vendors and community

- Provides effective and appropriate verbal and written communication

- Demonstrates effective communication skills in conflict resolution

- Works cooperatively with others and values working as part of a team

- Demonstrates effective time management skills

- Works in the high-stress environment that is unique to campus childcare settings

- Record-keeping and administrative skills

- Must be committed to a high standard of safety and be willing and able to comply with employer safety policies

- Ability to interpret a variety of instructions furnished in written, verbal, diagram, or schedule form

- Ability to write routine reports and correspondence

SCHEDULE & WORKING CONDITIONS

This is a regular, full-time position with the expected hours of Monday through Friday, 7:00 a.m. to 4:00 p.m.

About the Children's Center: Year-round, campus-based, indoor-outdoor childcare center serving 200 children on a daily basis between the ages of 6 months to 5 years and their parents. Staff-child ratios: Infants (1:3), Toddlers (1:4), 2-Year olds (1:4), Preschooler (1:8) Classroom group size: Infants (9), Toddlers (12/16), 2 year olds (16/20), Preschooler (24). Children's Center operational hours are 7:30 a.m. to 5:30 p.m.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is in a work environment that is frequently busy and has a tight workspace. The work environment also involves exposure to various elements including but not limited to: chemicals, dust, bloodborne pathogens and other environmental risks.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently be able to stand and exert well-paced mobility throughout the entire shift. The employee must be able to frequently use fingers and hands to handle serving equipment, such as plates, tongs, spoons, ladles, etc. The employee must frequently be able to lift and/or move a minimum of 50 pounds and frequently use upper body strength required. There will be long periods of time standing on their feet and moving around and the employee will occasionally be required to sit, climb, balance, bend at the waist, push or pull, reach above shoulder level, stoop and kneel. Hearing and speaking to exchange information with children, staff and parents; moving quickly and easily from bent to standing; working indoors; visual scanning to ensure safety of all work in kitchen and surrounding areas is also expected.

RELATIONSHIPS:

Inside the Organization:

- Reports to the Children's Center Director

- Supervises:

- Kitchen Assistants

- Works with Children's Center staff including Supervising Teachers and Master Teachers

- Works with Aztec Student Union Building Services staff

Outside the Organization:

- Works with families and children in support of food program as necessary

- Works closely with Aztec Shops and other equipment and supply vendors

EMPLOYMENT CATEGORY: Full-Time, Hourly, Non-Exempt, Supervisor, Grade 4

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position.

Fingerprinting is required for all employee and volunteer positions that have direct contact with minor children.