About this role
Project Officer - Australian Cancer Survivorship Centre
• Fixed Term, Full Time role – 76 Hours per Fortnight
• Parkville location, with multiple public transport options available
• Up to $85,597 (prorated for part time) + salary packaging + super + five weeks annual leave
The Peter MacCallum Cancer Centre (Peter Mac) is a Victorian public health service and a world-leading comprehensive cancer centre, dedicated to excellence across all spheres of clinical care, research and education. We are home to the largest cancer research enterprise in Australia and provide treatment to around 40,000 people with cancer each year. Welcoming staff from diverse backgrounds and experiences is integral to fostering innovation and compassion, and delivering the best possible cancer care for our patients.
About the team
The Australian Cancer Survivorship Centre (ACSC) is dedicated to improving the health, wellbeing and quality of life of people living with and beyond cancer. Through education, collaboration and innovation, the team works with consumers, clinicians, researchers and health services to strengthen survivorship care and increase access to evidence-based support programs and resources.
About the role
This is an opportunity to be part of a passionate team helping shape the future of cancer survivorship care. Working across a variety of initiatives, you will help connect cancer survivors with valuable information, support the delivery of engaging education programs and contribute to projects that enhance patient experiences and outcomes. No two days are the same, making this an ideal role for someone who enjoys a mix of program coordination, stakeholder engagement and meaningful work that makes a genuine difference.
A regular day will see you:
• Supporting the delivery of innovative survivorship programs and strategic initiatives.
• Coordinating education activities and events for cancer survivors and healthcare professionals.
• Building and maintaining positive relationships with consumers, clinicians and external partners.
• Contributing to communications, resources and digital content that support survivorship care.
About you
You're a proactive and adaptable coordinator who thrives in a collaborative environment and enjoys bringing people, projects and ideas together. You are passionate about improving healthcare experiences, have strong organisational skills and take pride in delivering high-quality work while managing multiple priorities.
You'll bring with you:
• Experience coordinating projects, programs or initiatives in a healthcare, government or not-for-profit setting.
• Strong administration and organisational skills, with the ability to manage competing deadlines and priorities.
• Excellent communication and stakeholder engagement skills, with the confidence to work with a diverse range of audiences.
• Experience supporting education, training, events or engagement activities.
• Strong digital literacy and confidence using a range of software, communication and online platforms.
• The ability to work independently while contributing positively to a team environment.
Our benefits
We offer a range of benefits which support our people both personally and professionally, including:
• Generous salary packaging to increase your take-home pay
• Discounted health insurance and eye care
• A comprehensive health and wellbeing program
• Public transport options at our doorstep and end of trip facilities for cyclists
• Onsite eateries and coffee shops and inviting rooftop garden spaces
• Pathways for professional development and new career opportunities
• Five weeks annual leave, 17.5% leave loading, monthly ADOs and purchased leave options
• Flexible, hybrid working arrangements
Inclusion and belonging
Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.
Join us!
If you feel this role is right for you, we warmly invite you to apply and encourage your early application. All appointments are made subject to a satisfactory police check, and may require a valid Working with Children Check. Many staff are required to be vaccinated against, or demonstrate immunity to, influenza, and a range of other diseases.
Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed.
Find out more about the ACSC, visit our website here: www.petermac.org/cancersurvivorship
Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.
For further information about this opportunity, please review the position description or contact us for a confidential discussion.
Hiring Manager: Tracey Mander, Deputy Manager Aust. Cancer Survivorship Centre
Phone Number: 0417 577 911
Email: [email protected]
or
Hiring Manager: Helana Kelly, Manager Aust. Cancer Survivorship Centre
Phone Number: 0435 571 504
Email: [email protected]
Applications Close: 11:59PM Thursday 15 October 2026
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Position Summary
Join the Australian Cancer Survivorship Centre (ACSC) as Project Officer, Survivorship.
Make a meaningful difference in the lives of people living with and beyond cancer. This rewarding role combines adult education, program administration and project support to help ensure cancer survivors have access to high-quality information, resources and support as they transition from treatment to survivorship.
Key responsibilities include:
• Coordinating and facilitating engaging cancer survivorship education events for survivors
• Delivering end-of-treatment resources to adult cancer survivors, empowering them with the knowledge, confidence and resources to navigate life after cancer.
• Providing project coordination, administrative support and stakeholder engagement across a range of ACSC initiatives.
The Project Officer, Survivorship will use strong project management, communication, administration and education skills to contribute to innovative survivorship programs and improve outcomes and experiences for cancer survivors.
Why this role matters
Cancer survivors need ongoing, quality care that extends beyond acute treatment. This role will improve access to survivorship care for Victorians by building knowledge about cancer survivorship for consumers and health professionals. You will support a statewide and national program that creates real change in how survivorship care is delivered.
Enterprise Agreement
Health and Allied Services, Managers and Administrative Workers.
While the role is advertised under the HAMA Award, applicants covered by other relevant awards will also be considered.
## Classification or Salary Range
HS3
Immunisation Risk Category
Immunisation Category C
## Key Relationships
Internal
- ACSC leadership team (Director, Manager, Operations and Projects Lead)
- ACSC Project Managers and team member
Clinical services across Parkville precinct including:
- Tumour Stream/Medical Directors
- Clinical Executives and Assistants
- Specialist Nurses and Allied Health professionals
Peter Mac departments including:
- Business Intelligence and Analytics Unit (BIAU)
- Electronic Medical Record (EMR) teams
- Office of Cancer Education
- Patient Experience and Wellbeing
- Peter Mac Cancer Foundation
- Victorian Adolescent and Young Adult service
- Catering companies within the Parkville Precinct
External
- Cancer survivors, families, and carers
- Community and non-government organisations (e.g. Cancer Council Victoria)
- Department of Health Victoria
- External funding agencies
- Parkville precinct departments and EMR team
- Victorian Comprehensive Cancer Centre Alliance (VCCC)
- Victorian health services and healthcare professionals
- External event, catering, travel and consultancy companies
Skills
Essential Requirements
Qualifications and experience
- Tertiary qualification in healthcare, project administration, or related field
- More than three years’ experience in a healthcare setting
Technical skills and knowledge
- Experience in health care, government or not-for-profit sector
- Experience in delivery of education initiatives to health professionals and consumers in person and virtually
- Experience with education content development and evaluation
- Proficiency in information technology, including online e-learning platforms, Microsoft Office suite, Mailchimp, website management and the ability to learn new systems quickly
C ommunication and people skills
- High level communication and people skills
- Experience in website management and communication platforms
Personal attributes
- High level organisational skills with attention to detail
- Demonstrated experience supporting and managing projects
- Demonstrated ability to write reports and analyse evaluation data
- Ability to work autonomously and manage competing priorities
- Proactive, self-motivated approach to work
Desirable Requirements
- Tertiary and/or post-graduate qualification in education, communications or related field
- Knowledge and experience in cancer survivorship care
- Experience with public health projects
- Administrative and/or office management experience
- Experience in learning management platforms
Key Accountabilities
Key Accountabilities
Demonstrated by / Key Performance Indicators
1. Project and administration support and management
- Support Project Managers to coordinate and deliver ACSC projects and programs using project management methodologies and tools, including project planning, briefing, risk management, timeline tracking, evaluation and communication plans.
- Build project management capability through guidance and mentoring from ACSC Project Managers and the ACSC Manager
- Act as secretariat for ACSC projects and team activities, including preparing agendas, coordinating meetings and recording minutes
- Support projects involving students and/or volunteers where required
- Maintain project documentation and governance processes, ensuring records are accurate, compliant and accessible to team members
- Provide program and office coordination support, including triaging enquiries, managing the ACSC inbox, ordering resources and supplies, and supporting day-to-day operations
- Coordinate diaries, meetings and teleconferences, including room bookings and preparation of meeting materials
- Apply sound analytical, problem-solving, confidentiality and privacy practices in all aspects of work
- Undertake other duties as directed by the ACSC Manager
Key performance indicators
- Project documentation maintained to required standard and accessible to team
- Projects delivered on time and to specification
- Effective support provided to ACSC office, Project Managers, ACSC leadership team
2. Provision of end of treatment information to patients
- With support from Project Manager, Engagement, provide survivorship information and resources to patients
- Utilising the electronic medical record (EPIC), generate reports to identify patients eligible for ACSC survivorship resources, and, in accordance with ACSC patient contact protocols and guidelines, introduce and offer these resources via phone and/or email.
- As appropriate, provide ACSC survivorship resources via email, Peter Mac patient Health Hub or post
- Draw on guidance and support from the Project Manager, Engagement to build capability
Key performance indicators
- EPIC reports generated accurately and on agreed schedule (e.g. monthly), correctly identifying patients meeting eligibility criteria for electronic survivorship information
- Patient contact conducted in line with ACSC protocols and guidelines, with eligible patients contacted within a set timeframe
- Contact attempts, outcomes and patient responses accurately recorded in the relevant system
- Survivorship resources sent via the appropriate channel (email, Health Hub or post) within an agreed turnaround of patient consent/request (e.g. within 2 business days)
- Correct resources matched to patient needs/eligibility, with errors or misdirected information kept to a minimum
- Demonstrated growth in independent delivery of engagement tasks over time, with reducing need for direct oversight
- Feedback from Project Manager, Engagement confirms tasks are being performed to the required standard within agreed timeframes
Key Accountabilities (Contd..)
3. Coordination and support of ACSC education and events
- Lead and deliver survivorship education and events
- Undertake two-day Cancer Wellness Program facilitator training at Cancer Council Victoria
- Facilitate and support delivery of adult education activities for cancer survivors
- Facilitate and support delivery of adult education activities for health professionals
- Collaborate with stakeholders in joint education initiatives, e.g. webinars and forums
Coordinate booking of events, venues, catering and provide support at events, include wider ACSC team as relevant
- Liaise with speakers and attendees, monitor registrations, conduct technical checks for webinars and in person events
- Assist in communication and promotion of events, via Mailchimp and social media platforms
- Assist in development of event documents: agendas, running sheets and evaluation forms
- Provide reports for ACSC events based on evaluation data
Key performance indicators
- Two-day Cancer Wellness Program facilitator training completed, and accreditation/competency confirmed within 4 months of commencing the role
- Deliver two Cancer Wellness events per year
- Support 2-3 Survivorship Community of Practice events and 1-2 collaborative webinars per year
- Participant feedback/evaluation collected for each event, with satisfaction results meeting an agreed benchmark
Promotional communications distributed within agreed timeframes ahead of each event (e.g. save-the-date and reminder communications sent per event schedule)
- Agendas, running sheets and evaluation forms prepared and available ahead of each event, with evaluation data compiled and reported to the team post-event
4. Online platform management
- Manage and maintain ACSC digital platforms and communications, including website content, social media channels, Mailchimp communications, and the publication of resources, events, and educational materials.
- Ensure the quality, accessibility, accuracy, and performance of ACSC digital content, including stakeholder consultation, compliance with organisational standards, website monitoring, analytics reporting, and coordination of technical updates where required.
Key performance indicators
- Digital content is accurate, current, accessible, and published within agreed timeframes
- Digital platforms and communications are effectively maintained, monitored, and reported on
- Stakeholder and organisational requirements are met for all published content
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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.
Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
- Peter Mac offer a range of benefits which support our people both personally and professionally.
- Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
- We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.