Senior Finance Executive

Senior Finance Executive

Job Summary

We are looking for a Senior Finance Executive with strong hands-on experience in Accounts Receivable (AR), Accounts Payable (AP), bookkeeping, reconciliations, MIS reporting, and statutory compliance .

The ideal candidate should be highly proactive, persistent, and target-driven , particularly in managing customer collections and vendor payments . The candidate will be responsible for maintaining healthy receivables, ensuring timely collections, controlling payables, resolving reconciliation issues, and supporting the overall financial operations of a fast-paced organization.

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Key Responsibilities

1. Accounts Receivable – Collections & Recovery

- Take end-to-end ownership of Accounts Receivable and customer collections .
- Drive timely collection of outstanding customer payments and ensure receivables are within agreed credit terms.
- Conduct regular and persistent follow-ups with customers through email, calls, and other communication channels for overdue payments.
- Maintain and monitor customer-wise aging reports and proactively identify overdue and high-risk accounts.
- Track payment commitments and ensure customers adhere to committed payment dates.
- Escalate long-pending and high-value outstanding invoices to the relevant stakeholders and management.
- Coordinate with Sales, Customer Success, and Business teams to resolve billing, invoice, service, and payment-related disputes .
- Generate and dispatch customer invoices accurately as per SaaS billing cycles, contracts, and agreed terms.
- Record customer receipts and reconcile customer accounts on a regular basis.
- Verify TDS deductions, GST, credit notes, debit notes, and other adjustments .
- Prepare daily/weekly collection updates and highlight critical outstanding amounts.
- Maintain a strong focus on DSO reduction and improving cash flow through timely collections .

2. Accounts Payable – Vendor Management

- Take ownership of the complete Accounts Payable process from invoice receipt to payment.
- Verify vendor invoices for accuracy, approvals, GST details, TDS applicability, and supporting documents.
- Maintain an updated vendor payable schedule and ensure payments are processed within agreed timelines.
- Conduct regular vendor reconciliations and resolve discrepancies promptly.
- Follow up with internal stakeholders for pending invoice approvals and documentation.
- Manage vendor onboarding, forms, bank details, and other documentation requirements.
- Ensure duplicate, incorrect, or unsupported invoices are identified and resolved before payment.
- Plan vendor payments in coordination with management and cash-flow requirements.
- Track outstanding payables and ensure there are no unnecessary payment delays or escalations.
- Maintain strong relationships with vendors while ensuring appropriate control over company cash outflows.

3. Bookkeeping & General Accounting

- Maintain accurate and up-to-date books of accounts in Zoho Books .
- Record day-to-day financial transactions, journal entries, receipts, payments, and adjustments.
- Perform regular bank reconciliations and investigate discrepancies.
- Maintain fixed asset records and ensure proper accounting of assets.
- Ensure proper accounting classification and supporting documentation for financial transactions.
- Assist in month-end and year-end closing activities.
- Identify accounting discrepancies and ensure timely corrections.

4. Reconciliations & Financial Controls

- Perform regular customer, vendor, bank, and ledger reconciliations .
- Investigate and resolve unmatched transactions, payment differences, and accounting discrepancies.
- Ensure customer and vendor balances in Zoho Books are accurate and up to date.
- Establish and maintain proper documentation and financial controls.
- Monitor outstanding balances and ensure timely closure of reconciliation items.

5. MIS & Management Reporting

- Prepare and maintain weekly and monthly MIS reports covering: Accounts Receivable
- Accounts Payable
- Customer Aging
- Vendor Aging
- Collections
- Outstanding Receivables
- Cash Flow
- Revenue
- Expenses

- Provide management with clear visibility into collections, overdue receivables, upcoming payables, and cash-flow requirements .
- Maintain collection trackers and payment commitment reports.
- Upload and maintain financial reports on Google Drive for management review.
- Support management with financial analysis and ad-hoc reporting.
- Assist in budgeting, forecasting, and cash-flow planning.

6. Statutory Compliance

- Ensure timely compliance with applicable GST, TDS, Professional Tax, EPF, and other statutory requirements .
- Prepare and support GST reconciliations , including GSTR-1 and purchase/GSTR-2A/2B reconciliation activities.
- Verify vendor GST compliance and follow up for missing or incorrect invoices.
- Verify TDS deductions and ensure appropriate accounting and documentation.
- Coordinate with external consultants and auditors for statutory filings, audits, and tax-related requirements.
- Maintain proper records and documentation required for statutory compliance.

7. Cross-Functional Coordination

- Work closely with Sales, Customer Success, Operations, HR, and Management to resolve finance-related issues.
- Coordinate with Sales and business teams on customer billing and collections.
- Follow up internally for pending approvals and documentation required for AP.
- Support management in identifying process gaps and implementing improvements.
- Assist in automating and streamlining finance processes wherever possible.

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Key Focus Areas for the Role

The candidate will be expected to demonstrate strong ownership and urgency , especially in:

- Customer collections and overdue recovery
- Persistent AR follow-ups
- Reducing outstanding receivables and improving DSO
- Maintaining accurate AR aging
- Timely vendor payments and AP management
- Vendor reconciliation and discrepancy resolution
- Cash-flow visibility and control
- Accurate and timely MIS reporting
- Maintaining clean and updated books of accounts

This is a hands-on execution role , and the candidate should be comfortable actively following up with customers, vendors, and internal stakeholders rather than only preparing reports.

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Qualifications & Experience

- Bachelor's degree in Commerce, Accounting, Finance, or a related field . B.Com (http://B.Com) preferred.
- 3–5 years of experience in Finance & Accounts.
- Prior experience in a startup, or service-based organization is preferred.
- Strong hands-on experience in Accounts Receivable and Accounts Payable .
- Proven experience in customer collections and overdue payment follow-ups .
- Hands-on experience with Zoho Books is mandatory.
- Strong knowledge of bookkeeping, reconciliations, invoicing, collections, and payment processing.
- Good understanding of GST, TDS, and Indian statutory compliance .
- Strong Excel/Microsoft Office skills.
- Experience preparing MIS and aging reports .
- Good communication and negotiation skills for dealing with customers and vendors.

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What We Are Looking For

- Highly proactive and ownership-driven
- Strong follow-up and collection mindset
- Persistent and comfortable handling difficult payment conversations
- Target-oriented with a strong focus on AR recovery
- Strong attention to detail
- Ability to identify and resolve discrepancies independently
- Comfortable working with numbers, reports, and large volumes of transactions
- Strong communication and negotiation skills
- Ability to work under pressure and meet deadlines
- Ability to work independently with minimal supervision