Federal Work Study - Registered Student Organizations

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Closing Date:

## Type of Position:
Work-Study
Workstudy Position:
No
## Job Type:
Temporary (Fixed Term)
## Work Shift:

Sponsorship Available:
No
## Institution Name:
University of Arkansas at Fort Smith
University of Arkansas – Fort Smith

The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that’s redefining higher education. We’re on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor’s, and master’s degrees. We’re committed to building a diverse community that mirrors Arkansas’s rich tapestry, reflecting our dedication to serving the state’s varied population while enhancing the quality of our institution.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.

Fort Smith, Arkansas

Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

## Department:
Registered Student Organizations
Department's Website:

## Summary of Job Duties:
The Registered Student Organizations Assistant (RSOA) will be responsible for maintaining Registered Student Organization (RSO) files, assist with training efforts and NUMALink website maintenance, and create RSO support documents. The RSOA will report directly to the Director of Campus and Community Engagement and the RSO Coordinator.
## Qualifications:

Essential Duties and Responsibilities

• Manually enter purchase requests and private fund deposits on NUMALink for 100+ RSOs on a weekly basis.

• Manually balance RSO accounts on NUMALink using Workday on a weekly basis.

• Setup/maintain allocated, rollover, and private fund accounts for 100+ RSOs.

• Update RSO spreadsheets to include Agency Codes, copy codes, activity codes, student leader and advisor contact information.

• Assist the RSO Coordinator with creating/prepping training material for RSOs to include video and webinar-style training, how to guides, and RSO support documents.

• Create and implement marketing plans for various RSO Programs such as Star of Excellence Program, RSO Involvement, and general training.

• Track RSO attendance for incentive program and training sessions.

• Assist with RSO key check-outs and visitor parking passes.

• Assist CACE Marketing Assistant with RSO Information for social media as needed.

• Assist RSOs with approval of flyers, making copies, restocking copy paper, attending to assigned campus buildings for marketing, checking and distributing office mail and helping maintain a clean/organized CACE Office.

• Greet guests, answer phones, and cover Switchboard when needed.

• Assist with communication to RSOs and Advisors regarding deadlines, organization status, and other additional information.

Other Duties and Responsibilities:

• Other duties as assigned

• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and leadership

• Requires consistent on-time attendance

• Requires confidentiality

• This description is not designed to cover a comprehensive listing of activities, duties and responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

Education & Work Experience: Minimum qualifications: Must be a UAFS student in a major field of study such as Business, Accounting, Finance, Mathematics or have at least six months of strong experience in working with business finances. The student must also be in good standing and enrolled in a minimum of 9 credit hours. Prior experience in a RSO is a plus.

Other Knowledge, Skills, and Abilities

To perform the job successfully, the following competencies are required for the essential functions of this position:

• Leadership

• Knowledge of UAFS campus and community

• Excellent customer service skills including proper telephone etiquette and pleasant phone voice

• Knowledge of CACE events, procedures, and policies

• Knowledge of grammar, punctuation, spelling, and proofreading

• Knowledge of general office procedures

• Ability to operate standard office equipment

• Knowledge of various software programs including Microsoft Office Word, PowerPoint, and Excel

• Public speaking

• Ability to learn new software in a timely manner

Additional Information:

Working Relationships: Works with Student Affairs staff, staff in other offices across campus, students, and visitors. The RSOA will have significant contact with RSO students and advisors.

Special Job Dimensions: Work performed primarily in an office setting. The RSOA will be in the CACE Office during regular business hours and may have the occasional opportunity to work evening events. The RSOA may also be asked to perform tasks which may require occasional lifting of no more than 20 pounds.

Salary Information:
$11.00/hour
Required Documents to Apply:
Resume
Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:
HR
All application materials must be uploaded to the University of Arkansas System Career Site  https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

## Pre-employment Screening Requirements:
Criminal Background Check, Motor Vehicle Reports Check
This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

##

## Constant Physical Activity:
Hearing
## Frequent Physical Activity:
Talking
## Occasional Physical Activity:
Sitting
## Benefits Eligible:
No