About this role
Overview
House Manager | Personal Assistant Private Household | San Francisco Bay Area, CaliforniaSchedule: Monday through Friday, with occasional weekend needsCompensation: $150,000+ base salary, plus full benefits
A private, well-established family in the San Francisco Bay Area is seeking an experienced and polished House Manager | Personal Assistant to serve as the right hand. The role spans multiple Bay Area properties and touches everything from vendor coordination and property walkthroughs to errand management, household stocking, vehicle maintenance, and select personal assistant tasks. It requires someone who can move fluidly between the detailed work of daily household operations and the bigger-picture thinking of someone who owns an entire domestic program.
The ideal candidate is proactive, kind, and a strong communicator who gets ahead of issues before they become problems. This is not a high-visibility or social role; the family entertains rarely, values their privacy deeply, and simply wants their homes running smoothly and their lives well-supported behind the scenes. How you show up and represent this family, with vendors, with the family office, and with anyone you encounter on their behalf, matters just as much as what you get done.
Responsibilities
- Serve as the primary point of contact for all household operations across multiple Bay Area properties, with visits to each property on a regular basis.
- Walk properties routinely to identify and address maintenance issues before they escalate.
- Manage all vendor relationships, including scheduling, coordination, and on-site oversight for maintenance, repairs, and inspections.
- Oversee annual maintenance contracts and ensure all household systems are serviced and running properly.
- Manage household stocking, including pantry, supplies, and household products across all properties.
- Manage household laundry logistics, dry cleaning, and personal errands as needed.
- Oversee and coordinate with the household's Housekeeper across all properties.
- Manage vehicle maintenance, service scheduling, and cleaning.
- Handle appointment scheduling and select personal assistant tasks.
- Manage incoming mail and packages.
- Prepare and distribute a weekly household report each Wednesday outlining the week ahead.
- Maintain household systems and smart home platforms, with willingness to learn Nines or Notion if not already familiar.
- Communicate proactively with both the principals and the family office on an ongoing basis, including regular one-on-ones with both parties.
- Occasional travel to additional family properties may be requested.
Qualifications
- 5+ years of experience working as a House Manager, Estate Manager, or Senior Personal Assistant in a private household setting.
- Warm, professional, and service-minded, with a natural ability to represent a family with care and discretion.
- Strong vendor management skills with a calm, respectful approach.
- Highly organized and proactive, with excellent follow-through and the ability to anticipate needs before being asked.
- Strong written and verbal communication skills.
- Comfortable working independently across multiple properties with minimal oversight.
- Familiarity with household management platforms such as Nines or Notion is a plus.
- Must have a reliable vehicle and a valid driver's license; mileage reimbursement provided.
- Must be local to the San Francisco Bay Area.
- Absolute discretion and respect for the family's privacy is non-negotiable.
Compensation & Benefits
- $150,000+ base salary, depending on experience
- 100% Medical, Dental, Vision and more
- 401k with a strong employer match
- Paid vacation, sick days, and holidays
- Mileage reimbursement
- Household work credit card provided