Senior Payroll Specialist (Contract)

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: Total Rewards

Reports to: Manager, Pension, Benefits & Governance

Worker Type: Contract

Schedule Type: Full-Time

Work Setting: In-Office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Senior Payroll Specialist (Contract). In this position, you will play a key role in the day-to-day operational oversight of payroll activities and ensure the accurate, timely, and compliant delivery of payroll services across Canada and the United States. The successful candidate will serve as the primary payroll subject matter expert and operational lead, providing guidance on complex payroll matters, legislation, controls, reconciliations, and payroll system administration.

Key Responsibilities

- Oversee day-to-day payroll operations to ensure payrolls are processed accurately, timely, and in compliance with legislative and corporate requirements.

- Act as the primary escalation point for complex payroll inquiries, issues, and exceptions.

- Coordinate payroll activities across various payroll cycles, including bi-weekly, semi-monthly, and monthly payrolls.

- Monitors payroll processing schedules and ensure critical deadlines are met.

- Identifies operational risks and recommends corrective actions.

- Support internal and external payroll audits, compliance reviews, and control testing activities.

- Interprets payroll legislation and corporate policies and provides guidance on complex payroll matters.

- Supports the Manager, Pension, Benefits & Governance in responding to audit requests and compliance matters.

- Oversee payroll account reconciliations and payroll-related financial reporting activities.

- Support general ledger balancing, month-end activities, accrual calculations, and year-end payroll processes.

- Reviews statutory remittances, tax filings, year-end reporting, and related reconciliations.

- Assists with vacation accruals, bonus programs, taxable benefit reconciliations, and other payroll-related accounting activities.

- Supports business continuity and operational readiness during periods of organizational change and transformation.

- Monitors payroll interfaces and integrations and coordinates resolution of issues impacting payroll operations.

- Ensures payroll documentation and system procedures remain current.

Qualifications and Professional Experience

- Post-secondary education in Payroll, Accounting, Human Resources or related discipline.

- Certifications, such as Payroll Compliance professional (PCP) or Payroll Leadership Professional (PLP) considered an asset.

- 9+ years of progressive experience.

- Experience managing end-to-end payroll operations in a complex organization.

- Demonstrated experience improving or automating payroll processes and leveraging technology for efficiency.

- Hands-on experience with ADP, SuccessFactors, or similar enterprise HRIS/Payroll systems.

- Experience with ServiceNow or other high-volume ticket platforms.

- Advanced Excel skills and familiarity with payroll reporting and reconciliations.

- Understanding of payroll legislation and compliance requirements (Canada and the US).

- Strong understanding of payroll controls, governance and audit requirements.

- Strong vendor management and relationship management skills.

- Experience reviewing and interpreting payroll policies and procedures.

- A track record of delivering high‑quality work, managing competing priorities, and supporting key business processes or operational functions.

- Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.

- Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.

- Proven organizational skills with the ability to manage priorities, meet deadlines, and maintain attention to detail in a fast‑paced environment.

- Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

- May need to provide support outside of regular business hours and/or on the weekend.

Application

Candidates may submit their application in English or French. To apply in French, please use our French careers site: Careers (French)

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

- Valuable experience providing opportunity for professional development and career advancement;

- An opportunity to engage with and learn from some of the most talented and experienced people in the business;

- Competitive compensation;

- A place to share a sense of purpose and build relationships;

- Meaningful work that makes a difference;

- An opportunity within the Canadian energy industry.

We value:

- The health, safety and wellness of everyone working in our company;

- Meaningful participation from Indigenous and local communities;

- The commitment and resilience of our people;

- Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.