Office Manager / Team Coordinator

Dedicated to innovative placemaking, Howard Hughes Communities is the real estate platform of Howard Hughes Holdings Inc. (NYSE: HHH) and is recognized for its ongoing commitment to design excellence and to the cultural life of its communities. Building on that foundation, we foster a culture of curiosity that empowers every employee to shape their own story within our organization.

About the Role

The Office Manager / Team Coordinator is the central point of contact for the Arizona office and is responsible for creating a professional, organized, welcoming, and well-supported workplace. This role combines day-to-day office management with proactive coordination across the team, leadership, vendors, property management, IT, Culture + People, Accounting, and other support functions.

The ideal candidate is highly organized, service-oriented, dependable, proactive, and comfortable managing multiple priorities with sound judgment and strong follow-through.

What You Will Do

Office Management and Workplace Experience

- Welcome visitors, manage the front desk, incoming calls, parking, mail, deliveries, and courier shipments.
- Prepare meeting spaces, refreshments, technology, and visitor logistics.
- Keep common areas organized, stocked, and ready; monitor maintenance, janitorial service, access, and safety needs.
- Coordinate with IT, property management, and workplace vendors on technology, repairs, access, parking, cleaning, and other office needs.

Team Coordination and Administrative Support

- Serve as the office coordination point by routing requests, tracking action items, deadlines, approvals, and follow-up.
- Coordinate team meetings, office events, celebrations, and employee-experience activities.
- Communicate office updates and maintain directories, procedures, shared resources, and administrative records.
- Support leadership and other departments with administrative and project coordination and identify process improvements.

Executive Administrative Support

- Provide backup and overflow administrative support to directors and executives, including calendar management, scheduling, travel bookings, and reminders.
- Coordinate executive meetings by managing invitations, agendas, materials, rooms, technology, refreshments, and follow-up.
- Process expense reports and reimbursement requests, ensuring receipts, approvals, and submissions are complete and timely.
- Organize and maintain executive files, documents, and shared resources, including SharePoint folders and content.

Purchasing, Vendors, and Financial Administration

- Manage workplace vendor relationships, service issues, and office supply inventory.
- Coordinate vendor onboarding, quotes, purchase requests, approvals, returns, credits, and replacements.
- Review contracts, invoices, budgets, and supporting documentation for accuracy.
- Support invoice reconciliation and month-end financial administration while managing office spending within approved budgets.

Employee Onboarding and Offboarding

- Coordinate office onboarding logistics, including access, workstation readiness, supplies, business cards, phone and copier setup, and orientation.
- Welcome new employees and ensure their basic workplace needs are addressed.
- Coordinate offboarding with managers, IT, Payroll, Culture + People, property management, and security.
- Track company property and access returns and prepare workspaces for reuse.

Safety, Compliance, and Procedures

- Conduct routine office checks, report hazards and incidents, and support emergency preparedness, evacuation procedures, and building safety communications.
- Maintain office procedures, checklists, directories, and resource guides while protecting confidential information.

About You

- 3+ years of experience in office management, workplace operations, executive administration, team coordination, or a related role.
- Experience coordinating vendors, facilities, purchasing, invoices, budgets, events, or employee onboarding.
- Strong organizational skills and the ability to manage multiple priorities with accuracy and follow-through.
- Excellent written and verbal communication skills and a professional, service-oriented presence.
- Demonstrated judgment, discretion, initiative, and ability to work independently once priorities and approvals are clear.
- Proficiency with Microsoft Office, Outlook, Teams, shared calendars, and common office technology.
- Ability to build positive working relationships with employees, leadership, vendors, property management, and cross-functional partners.
- High school diploma or equivalent required; associate or bachelor’s degree preferred.

Benefits Built for You
At Howard Hughes Communities, we offer competitive, market-based compensation that rewards performance and supports career growth. Our comprehensive benefits package designed to support employees at every stage of their career, is focused on holistic wellness—social, emotional, financial, and physical.

- Competitive 401k plan
- Generous PTO policy
- Premium medical, dental, and vision coverage
- Voluntary benefits for unexpected life events
- Student loan assistance and stipends to assist with lifelong learning

About Howard Hughes Communities

Howard Hughes Communities develops, owns, and operates the nation’s premier large-scale master planned communities and mixed-use developments. Our award-winning portfolio includes The Woodlands®, Bridgeland®, and The Woodlands Hills® in Greater Houston; Summerlin® in Las Vegas; Teravalis™ in Greater Phoenix; Ward Village® in Honolulu; and Merriweather District® in Columbia, Maryland. Strategically positioned to meet and accelerate development based on market demand, we offer one of the strongest real estate platforms in the country. Learn more at  communities.howardhughes.com .

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job.  Other related duties and responsibilities may be assigned.  Howard Hughes Communities reserves the right to change or modify job duties as necessary based on business necessity.

NOTICE TO THIRD-PARTY AGENCIES
Please note that Howard Hughes Communities does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Howard Hughes Communities will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Howard Hughes Communities explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes Communities.