Administration Controller

Join Our Mission at Takealot Fulfilment Solutions | We Are TFS

Revolutionising e-commerce logistics in South Africa with cutting-edge technology and operational excellence. We deliver 30+ million orders annually, empowering businesses and driving economic growth.

Who We're Looking For:

Innovative, ambitious individuals ready to shape the future of e-commerce logistics. At TFS, "Uniquely You" meets "Powerfully Us", where your individuality strengthens our collective mission.

Reporting to the General Manager.

Your responsibilities will include:

Office Support

- Diligently maintain and regularly update vehicle trip-sheets, ensuring precise recording of mileage, fuel consumption, and all maintenance activities for accurate record-keeping.

- Support operations with timely coordination of vehicle repairs, servicing, and insurance renewals. Ensuring all fuel data is recorded and any anomalies is reported back to operations.

- Collaborate closely with the finance department to track and manage expenses related to fleet management, ensuring accurate financial records.

- Oversee the processing of all insurance claims within the stipulated period, ensuring timely resolution and compliance with insurance requirements.

- Oversee record keeping and reporting of time and attendance, and ensure data is accurate.

Office Management

- Ensure a clean, safe, and well-organized working environment through the application of 5S principles in office spaces.

- Oversee the maintenance and repair of office equipment and furniture to ensure optimal functionality and a conducive work environment.

- Monitor and replenish office supplies, including stationery and consumables, to support daily operations and maintain efficiency.

- Coordinate and schedule facility repairs and maintenance, addressing issues promptly to ensure the continuous functionality of office spaces.

- Manage office access control systems, maintaining accurate records of employee access for security and accountability.

- Oversee the ordering of employee uniforms and coordinate the quality control of Personal Protective Equipment (PPE) to ensure safety compliance.

Vendor Management

- Consistently evaluate vendor performance to ensure adherence to agreed-upon service levels and maintain high-quality standards.

- Address any vendor-related issues or disputes promptly and efficiently to maintain smooth operations and positive vendor relationships.

- Conduct vendor payments and efficiently upload and process invoices on the system, ensuring accurate and timely financial transactions.

- Generate vendor Purchase Orders (POs) on the system and ensure that no invoices are carried over to the next month, maintaining financial accuracy.

- Ensure the accurate processing of all monthly accruals, including those related to staff, rentals, and fuel expenses.

Attributes required:

- Have a detailed understanding of warehouse management systems

- Problem solving skills required

- Possess excellent verbal and written communication skills for a demanding and customer focused working environment.

- Possess excellent personal organisation and business administration skills in accordance with modern best practice methods.

- Possess the ability to work productively, efficiently & effectively with initiative and drive under tight timescales and pressure whilst maintaining attention to detail and quality.

- Possess the willingness to learn, improve and adapt.

- Good team player, hard worker, willing to be flexible with a positive attitude Must be able to work as part of a multi-cultural team

- Must be able to train staff

Qualifications:

- Matric

- Degree/Diploma in Supply Chain Management/Logistics/Business Administration/Finance

- 3 years in a logistics/supply chain/warehouse/financial institution working environment

- People Management experience

Why Join TFS:

- Purpose-driven impact : Transform lives through logistics innovation

- Advanced technology: Work with cutting-edge systems in a fast-paced environment

- Career growth: Thrive in an agile space that champions continuous improvement

- Inclusive culture : Your unique perspective drives extraordinary results

At TFS, your growth is our growth. You'll be joining a team powered by Takealot Group's core values.

More than just a job, we offer:

A culture that celebrates individual uniqueness while championing the strength of togetherness. Be part of creating sustainable, scalable solutions that make a difference across South Africa's e-commerce landscape.

Takealot Fulfilment Solutions (TFS) is an Equal Opportunity Employer. Applicants from previously disadvantaged groups and people with disabilities will be given preference.