Supreme Court Records Processing Assistant

Supreme Court Records Processing Assistant (Part-time) 
Tennessee Department of State 
Tennessee State Library and Archives 
Collection Services 
 
Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment. 
 
Supervisor: Conservation Manager 
 
Summary: Work with Tennessee Supreme Court records as part of a larger processing team. Tasks include document analysis, data entry, basic cleaning, humidification and flattening, and rehousing. 
 
Duties/Responsibilities:

- Perform basic surface cleaning on documents and remove fasteners, under supervision of the Conservation Manager.  
- Humidify and flatten documents as needed, under supervision of the Conservation Manager. 
- Read and comprehend records for key descriptive information. 
- Enter information into an online database. 
- Rehouse materials in archival folders and boxes, following proper procedure and keeping careful documentation of all box numbers and other location information. 
- Handle all materials carefully, following handling guidelines.  
- Perform other duties as assigned.

Minimum Qualifications 
Education and Experience:

- High school diploma and college-level coursework or experience in Archives or a related field.

Required Knowledge and Abilities:

- Ability to decipher 18th- and 19th-century handwriting. 
- ​​​​​​​ Ability to quickly scan and distill information from large case files.

Preferred Knowledge and Abilities:

- Familiarity with court records or legal and judicial proceedings. 
- ​​​​​​​ Descriptive writing skills. 
- Experience with cataloging/metadata. 
- Ability to recognize topics, names and organizations from Tennessee history. 
- Familiarity with Microsoft Excel and database software.

Physical Requirements:

- Ability to work with dusty collection materials. 
- ​​​​​​​ Ability to lift and carry boxes of books and records weighing up to forty pounds. 
- Assist the organization in creating a safe and healthy working environment by working safely with the equipment provided. 
- Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions. 
- Protect the collections from loss, damage, or theft.

Health, safety and collections security:

- Assist the organization in creating a safe and healthy work environment by working safely with the equipment provided. 
- ​​​​​​​ Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions. 
- Take all measures necessary to protect the collections from loss, mutilation or theft.

Salary: $15.00/hour – This position is part-time.