Sr Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:
Business Support

Job Sub Function:
Administration & Secretarial

Job Category:
Business Enablement/Support

All Job Posting Locations:
New Brunswick, New Jersey, United States of America

Job Description:

We are searching for the best talent for a Senior Administrative Assistant . This hybrid role will be in New Brunswick, NJ.

Key Responsibilities:

- This position is generally varied, including complex administrative duties and project-oriented assignments requiring the use of sound judgment and discretion, independent assessment and resolution of complex situations/problems.
- Must have the ability to respond to shifting priorities.
- Duties will include managing calendars, scheduling meetings, making complex domestic and international travel arrangements and managing expense reports.
- May respond to routine correspondence under own signature or draft response for executives’ review on more complex correspondence.
- Follows up on items delegated to others by executive.
- Screens calls and responds to complex inquiries from all levels of employees or external sources regarding a variety of questions.
- Must have ability to make last-minute changes to calendar due to shifting priorities.
- Must often make decisions without prior approval from assigned leaders.
- Excellent collaboration and teamwork skills are required in order to coordinate with other administrative staff to accomplish departmental activities.
- May determine methods and procedures on new assignments and may provide guidance and direction to other personnel.  Responsible for handling and maintaining confidential records or reports.
- Supports the coordination of Leadership Team meetings, Town Halls, large ERC Team meetings and other staff and leadership activities for the VP & Leadership Team.
- Consistently performs admin duties such as PO creation and submission, troubleshooting workplace facility/technology issues, organizational chart, DL’s and distribution

Qualifications:

- A high school diploma is required; College degree or equivalent of at least 1 year of advanced administrative education is preferred
- A minimum of 6 years of intermediate to advanced administrative experience.
- Prior experience at the Assistant level is preferred.
- Must have strong organizational skills.
- Individual must be customer and employee focused, able to multi-task, and able to work under minimal supervision.
- Must have strong computer skills working with Microsoft office programs (Word, Excel, PowerPoint, Outlook, Copilot).
- Must have excellent verbal and written communication skills, with exceptional interpersonal skills required.
- Must be able to work in a team environment, prioritize workload, handle multiple tasks and pay strong attention to detail.
- Ability to take a proactive approach and look for opportunities to provide additional support.
- Expert skills in Outlook, PowerPoint, Excel and Word are required.
- Knowledge of company policies and procedures is highly preferred.
- Assign training in SUMMIT Learning.

Required Skills:

Preferred Skills:
Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :
$52,500.00 - $84,525.00

Additional Description for Pay Transparency:
Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits