Recruiting Coordinator

Job Title: Recruiting Coordinator Job Description
The Recruiting/Onboarding Coordinator will provide essential leave coverage for a key member of the HR team while supporting ongoing recruiting and onboarding operations. This individual will collaborate closely with the Recruiting Manager, Recruiting Team, and HR leadership to ensure a seamless onboarding experience for new hires.
Responsibilities
- Manage onboarding workflows and candidate onboarding activities through iCIMS.
- Track onboarding task completion and ensure compliance with onboarding requirements.
- Generate and analyze reports related to onboarding progress and completion metrics.
- Review large data sets, validate information, and identify discrepancies.
- Support hiring and recruiting operations during a period of increased hiring demand.
- Assist with offer processing and new hire documentation.
- Coordinate communication with candidates, hiring managers, and internal stakeholders.
- Support HRIS initiatives, including upcoming system implementations.
- Assist with data migration, data validation, workflow review, and process testing.
- Help improve onboarding and recruiting processes through systems and reporting analysis.
- Provide administrative and operational support to the HR and Recruiting teams.
Essential Skills
- Hands-on experience with iCIMS onboarding module, including onboarding workflow management, task tracking, reporting, automated communications, troubleshooting, system administration, configuration, and onboarding completion monitoring.
- Advanced Excel skills, including experience with Pivot Tables and VLOOKUP/XLOOKUP functions.
- Experience in HR/Recruiting coordination and onboarding, including coordinating onboarding activities, processing new hire documentation, managing candidate workflows, extending offers, tracking onboarding progress, communicating with candidates, and supporting recruiting operations in a fast-paced environment.
Additional Skills & Qualifications
- Strong attention to detail and organizational skills.
- Ability to learn new systems quickly.
- Strong communication and interpersonal skills.
- Self-starter with a proactive approach to problem-solving.
- Ability to manage multiple priorities simultaneously.
- Experience supporting high-volume recruiting environments preferred.
- Experience participating in HRIS implementations or system migrations is a plus.
- Comfortable in a temporary environment with the potential for extension and/or conversion.
Work Environment
The role is primarily onsite in San Diego, within a collaborative HR and Recruiting team environment. The organization is fast-paced, supporting more than 80 open positions. The manager is flexible and supports occasional scheduling adjustments when needed. Initial training will be conducted in person alongside the team, with potential for limited hybrid flexibility after training and successful ramp-up.
Job Type & Location
This is a Contract position based out of San Diego, CA.
Pay and Benefits
The pay range for this position is $27.00 - $29.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in San Diego,CA.
Application Deadline
This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.