Energy Project Coordinator

Do you have an eye for detail? Do you pride yourself on your ability to prioritize and coordinate several moving pieces? Do you thrive in a dynamic, collaborative environment?

You’re in the right place! We are hiring an Energy Project Coordinator at Energy 350 to join our team!

Key Details:

- Location: Onboarding is 100% onsite in Portland; flexibility for a hybrid work arrangement may be available once fully onboarded. Relocation assistance is provided.

- Pay: Full base pay range is $75,000 - $88,000 commensurate with skills and experience. Our target hiring range is at or below mid-point to allow for growth and internal equity. All positions are eligible for an annual bonus and profit share on top of base pay.

- Benefits: Health, dental, vision, disability, FSA or HSA option, 401K with 4% match and profit sharing, annual cash performance bonus, paid vacation, paid sick time, paid floating holidays, parental leave, wellness reimbursement, home office stipend, and first-time homebuyers assistance.

- Schedule: Full time; 40 hours per week; Monday-Friday

About Energy 350: The future is bright at Energy 350! We are an energy efficiency consulting firm located in Portland, OR. Energy 350 is a leader in energy efficiency programs, policy, research, evaluation, and engineering. At Energy 350, we care about our employees and prioritize a balanced work lifestyle. We look for fast learners who are highly motivated and mission driven to join us in our casual yet hard working environment where we value people for who they are and for their differences.

Position Overview: As an Energy Project Coordinator, you will serve as the quality control point between industrial customers, vendors, engineers, account managers, and our client. The Energy Project Coordinator reviews energy efficiency project applications and project deliverables to ensure forms and Excel-based tools are filled out completely and correctly, reports are grammatically sound, error-free, and formatting meets client’s expectations. The Energy Project Coordinator is responsible for troubleshooting any missing or inaccurate data on project forms and materials; this requires proactive phone and email communications with industrial customers, vendors, account managers, and engineers. The Energy Project Coordinator submits all project deliverables to our client through various channels and software programs, and inputs project data into project tracking and CRM systems at various project milestones. Additionally, the Energy Project Coordinator is responsible for monitoring phone lines, message lines, and email accounts and distributing customer inquiries in a timely matter. The Energy Project Coordinator position requires someone who is detail-oriented, organized, and skilled at prioritizing varied tasks.

A typical day may include:

- Communicating with our client, customers, vendors, account managers, and engineers via phone, email, Microsoft Teams, and in-person.

- Communicating with customers and vendors regarding project specifications or missing information.

- Inputting data into our internal project tracking system as well as our client’s project tracking and customer relationship management (CRM) systems at each project stage, including: adding new project information, linking sites/accounts/contacts, creating and updating forecasts, generating project tracking codes, uploading documents, and queuing payments.

- Regularly navigating Excel-based tools to track project and application details.

- Reviewing project documents and deliverables to ensure they are complete, accurate, grammatically sound, and correctly formatted, and communicating needed clarifications to move the project forward.

- Managing project dates and reaching out to customers, contractors, and account managers to communicate approaching deadlines and project statuses.

- QCing data to ensure project information is accurate and up-to-date.

- Other duties as assigned.

Qualifications: We are looking for a detail-oriented and organized candidate with a wide range of skills including excellent communication, emotional intelligence, excellent computer skills, and an interest in the energy efficiency industry.

Ideal candidates will have the following skills and experience:

- Previous experience, proficiency, and interest in data entry and data processing across multiple software platforms.

- Experience copy-editing technical reports; excellent grammar and written communication skills.

- Excellent customer service skills - ability to actively listen, communicate clearly and concisely, and maintain respect and courtesy.

- Proficient in MS Excel; ability to QC basic functions in spreadsheets.

- Proficient in MS Word; ability to QC basic formatting in documents.

- Proficiency in CRM databases such as Salesforce.

- Basic understanding of energy efficient equipment upgrades and understanding of common equipment specifications, or the interest and ability to learn industrial equipment.

- Proficiency in mathematics - ability to interpret percentages, fractions, decimals, and units of measurement.

- Basic understanding of engineering units of measure, including: tons, kW, kWh, therms, btu, square feet, cubic feet, gpm, bhp, and hp.

- Adept at performing detail-oriented tasks, demonstrating accuracy and thoroughness.

- High school degree required; Additional degree is preferred.

Energy 350 is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

We value people for who they are and for their differences. Individual backgrounds, perspectives and varied experiences contribute to a diverse and inclusive workplace which fosters a higher level of creativity and productivity. By embracing diversity, we believe that we will leverage the many experiences and ideas that each person brings to Energy 350 and become a stronger organization.