Accounts Payable Specialist

Accounts Payable Specialist

Reports To : Supervisor, Accounts Payable
Department : Finance
Location : Mississauga Office, hybrid 1-2 days
Compensation : $55,000-$68,000 + Performance Bonus

The Reality of This Role

Logistics Alliance is a Mississauga-based 4PL provider moving freight for some of Canada's leading retailers and manufacturers. We're looking for an Accounts Payable Analyst to own carrier and vendor payments end to end, with the accuracy and discipline that keeps our financial operations clean.

This is not a data entry job. You will be the person who decides whether an invoice is correct, works out why it is not when it is off, and gets it resolved with the carrier or the internal team behind it. You will also be a real line of defence for the company’s money, including spotting fraudulent requests such as a vendor emailing to change its banking details.

What Your Day Actually Looks Like

- Morning: You start with the newest freight invoices. Each one is checked against the load, the agreed rate and the approvals behind it before it moves forward. Most will match. The ones that do not are pulled aside for a closer look.

- Mid-Morning: You dig into the exceptions. A carrier billed a rate that does not match the confirmation, an accessorial charge no one approved, or a second invoice for a load that was already paid. You trace the cause, decide what is right and reach out to the carrier or the operations team to get it corrected.

- Afternoon:  You work vendor and internal communication: answering carrier questions, chasing missing paperwork and reconciling vendor statements against what is in Sage 500. If a request comes in to change a vendor’s banking details, you verify it independently before anything is touched.

- Late Afternoon: You review what is aging, decide what needs to be paid or resolved first, and prepare for the next payment run. You leave clear notes so anything open can be picked up without a handoff conversation.

You'll Thrive Here If…

- You're precise by default : You catch the $40 discrepancy on a $4,000 invoice because accuracy isn't a step for you, it's a reflex.

- You're a controls thinker : You don't just process the payment, you confirm the approval exists, the coding is right, and the documentation will hold up if an auditor asks.

- You investigate, you don't ignore : When an amount doesn't match, you dig into why and drive it to resolution instead of letting it sit.

- You communicate clearly : Vendors and internal stakeholders always know where a payment stands. You don't wait to be chased.

- You own your queue : Nothing that matters sits without a resolution. You stay on it until the discrepancy is closed and the payment is clean.

What You Should Know

This role carries real accountability. You are trusted to decide whether an invoice is ready to be paid, and you are expected to stand behind that decision. You will not have someone reviewing every line over your shoulder, and you will be expected to raise issues and improvement ideas without waiting to be asked. If the way we do something can be done better or with less risk, we want to hear it. Asking for direction on priorities is expected. Guessing on payments is not.

Key Accountabilities

Invoice Processing & Payment Execution

- Process carrier, vendor, and employee expense invoices accurately and on time

- Verify invoice accuracy against agreed-upon rates and services

- Identify and investigate cost discrepancies between expected and actual amounts

- Coordinate with relevant departments to resolve payment discrepancies

- Execute all payments within established vendor terms

- Maintain accurate vendor records and payment histories

Financial Accuracy & Compliance

- Verify proper GL account coding for all transactions

- Obtain and document required approvals prior to payment

- Maintain organized digital and physical documentation for audit purposes

- Reconcile vendor statements and resolve discrepancies

- Follow established internal controls and accounting procedures

Reporting & Analysis

- Prepare regular payables status and aging reports

- Track and report on payment metrics and processing efficiency

- Support month-end and year-end closing procedures

- Support internal and external audit requirements

- Identify opportunities to improve the AP workflow

Vendor & Stakeholder Relationships

- Serve as a key point of contact for vendor payment inquiries

- Collaborate with the carrier services team on payment matters

- Work closely with finance team members to keep operations running smoothly

- Communicate payment status and issues clearly to internal stakeholders

What We're Looking For

- 2+ years of accounts payable experience, preferably in transportation or logistics

- High school diploma required; post-secondary education in a related field preferred

- Proficiency in Sage and Microsoft Excel

- Experience with Transportation Management Systems (TMS) preferred

- Strong grasp of accounting principles and financial controls

- Sharp attention to detail and strong analytical instincts

- Ability to manage multiple priorities and meet deadlines under pressure

Why Logistics Alliance

You'll own the accuracy and integrity of our payables, not just push invoices through a queue. You'll work alongside a finance team that holds itself to a high standard, with the autonomy to manage your workflow and the accountability that comes with it. If you want to do precise work that the whole operation depends on, this is the role.