Business Operations Coordinator

We are a dynamic and rapidly expanding custom architectural lighting manufacturer, dedicated to providing cutting-edge LED lighting solutions for a variety of applications. We specialize in crafting custom LED lighting, lighting components, and a wide range of accessories designed to meet the unique needs of our clients.

Responsibilities:

• Manage full-cycle accounting operations including Accounts Payable, vendor payments, credit card reconciliation, and recurring vendor invoices

• Oversee Accounts Receivable processes including invoicing, collections, and monitoring AR aging

• Process and monitor customer credit applications and approvals

• Maintain the general ledger and perform bank reconciliations across multiple corporate accounts

• Assist with monthly financial reporting including revenue vs. budget tracking and cash flow monitoring

• Coordinate payroll support and maintain financial documentation and records

• Oversee building and facility operations including vendor coordination for repairs and maintenance

• Schedule and track facility maintenance including HVAC service, fire and alarm system inspections, forklift certifications, and safety inspections. Ensure operational compliance with local, state, and federal requirements

• Manage relationships with facility maintenance vendors and contractors

• Coordinate company compliance documentation and regulatory requirements

• Manage insurance policy renewals including workers’ compensation and support annual insurance audits

• Track safety inspections and maintain compliance documentation

• Coordinate with external IT vendors responsible for server management and company infrastructure

• Perform other duties as assigned

Requirements

Education: Bachelor’s degree in Accounting, Business Administration, or related field preferred

Experience: 3-5 years of experience in accounting, office operations, or business administration. Experience in manufacturing, industrial, or operational environments preferred

Skills: Strong organizational and time management skills. Experience with ERP systems (Sage 100 preferred). Familiarity with payroll platforms such as PrimePay. Proficiency in Microsoft Office Suite including Excel, Word, and Outlook

Attributes: High level of confidentiality, strong attention to detail, excellent communication and organizational skills, and ability to manage multiple responsibilities in a fast-paced environment

Preferred Qualifications:

• Experience working in manufacturing or industrial business environments

• Experience coordinating vendors and managing facility operations

• Experience with financial reporting and operational compliance

• Bilingual (Spanish and English) is a MUST

Schedule & Compensation

Hours: (9:00 AM – 5:00 PM), Monday through Friday

Benefits: Health insurance, paid time off, and professional development opportunities

Must be eligible to work in the United States. Background screening required

Join our team and help support the operational backbone of a growing architectural lighting manufacturing company.