Administrative Assistant

The Administrative Assistant provides key operational and administrative support to the Judicial District Operations and Programs Department in Harrisburg. Operating with a high degree of independence under the general direction of the Assistant Director, this role ensures smooth daily operations, efficient workflow, and effective program support.

Notice to Recruiters and Agencies: AOPC does not accept unsolicited resumes from recruiters, agencies, or search firms.

Job Duties

- Provide administrative support to the Assistant Director of Judicial District Operations and Programs and Judicial Program Administrators.
- Interact professionally with judges, court administrators, and various judicial departments.
- Coordinate departmental calendars by reserving conference rooms, scheduling conference calls, arranging meetings or virtual meetings, and adding events to the calendar.
- Prepare and coordinate meetings and educational seminars, including collaborating with off-site facilities to arrange food, lodging, meeting space, parking, and technical needs. Oversee the registration table at off-site events.
- Send meeting notices and registration information for the Office of Elder Justice in the Courts events, manage participants' attendance records, and assist with hotel and parking arrangements.
- Perform data entry, compile and present data using insightful spreadsheets, queries, and reports while checking for discrepancies and ensuring compliance with project guidelines.
- Format, create, and proofread documents, spreadsheets, reports, and presentations using Microsoft Word, Excel, Adobe PDF, and PowerPoint for staff. Use Adobe to create and maintain fillable forms.
- Update department lists, forms, and resources. Scan and save information electronically to reduce hard copy storage.
- Arrange travel accommodations for the department and prepare, review, and process expense vouchers for attendees of the Judicial District Operations and Programs’ events.
- Organize and distribute incoming correspondence. Review and respond to correspondence, Outlook email inboxes, and phone communications.
- Monitor the department's inventory of supplies and forms. Manage requests and orders for new or replacement items.
- Maintain the data in the Name and Address System (NAS) to ensure it is current and consistent with Workday data.

Minimum Qualifications

- Bachelor’s degree OR
- Any equivalent combination of experience performing administrative staff work involving a variety of assignments.

Additional Requirements/Preferences

- Strong knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and Adobe.
- Knowledge of virtual platforms like Zoom, Teams, and WebEx
- Occasional travel
- A valid driver’s license required.
- Satisfactory criminal background check required.

Job Highlights

- Excellent benefits program, including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment.
- 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year.
- Salary increases, employee assistance programs, and retirement plans.
- Healthcare flexible spending account.
- 6 weeks paid parental leave for eligible employees.
- Free parking

Salary information

Annual Salary Range: $43,442 - $51,626