Office and Community Coordinator, part time

Who We Are

RTM Business Group is a professional development conferences and events company working across the EdTech, Healthcare, Government, Medical, and Banking sectors. We partner with Fortune 1000 companies, catering specifically to the C-suite, bringing together curated content, peer-to-peer collaboration, and sought-after solution providers in an intimate setting. RTM is focused on maintaining an inclusive and collaborative culture. Our leadership team is composed of members who started and grew within the company, and we’re excited to continue that growth into 2027 and beyond.

About the Role

RTM is looking for a part-time Office and Community Coordinator to keep our Midtown office running smoothly while also playing a visible role in our brand and community presence. This is a part-time in-office role, four days a week (Monday,

Tuesday, Wednesday and Thursday).

Beyond core office and reception duties, this person will serve as RTM’s liaison to the external charity and community partners we work with. It’s a great fit for someone who is exceptionally organized but also wants a role with a creative, people-facing edge, not just an administrative one.

Essential Duties and Responsibilities (other duties may be assigned)

Office Operations & Facilities

- Greet employees and visitors; answer, screen, and route incoming calls.
- Collect, distribute, and scan daily mail, packages, and vendor checks to the appropriate internal teams.
- Manage and restock office inventory, kitchen snacks, bathroom hygiene products, and conference room supplies
- using designated Amazon and Staples accounts.
- Serve as the primary point of contact for building management (the Building Super), maintenance and cleaning
- services, and office vendors.
- Coordinate office maintenance, repairs, and facility improvements; keep conference rooms, common areas, and
- workspaces functional, organized, and well maintained.
- Track operational expenses and confirm supply budgets with Finance before purchasing.
- Document and maintain office procedures, workflows, and standard operating procedures.

Employee Experience & Culture

- Track monthly HR data to celebrate birthdays and work anniversaries on shared calendars; coordinate company-
- approved gifting, milestone gift cards, and sympathy gifts.
- Organize monthly hybrid and remote company lunches — coordinating calendar invites, running restaurant
- selection polls, and managing group orders within budget.
- Coordinate internal employee team-bonding events — happy hours, seasonal get-togethers, and other social
- gatherings that keep our team connected.
- Support culture-driven initiatives alongside leadership, including seasonal sports leagues, the RTM Field Day, the
- Company Retreat, and the Winter Holiday Party.
- Keep internal company calendars and visual Canva calendars current for events, trainings, holidays, and
- employee programs.
- Serve as a go-to resource for employees on workplace operations and office-related needs.

Charity & Community Partnerships

- Serve as RTM’s point of contact for external charity and nonprofit partners.
- Coordinate joint initiatives: volunteer days, donation drives, sponsorships, and event logistics.
- Schedule and follow up on meetings, keep partners informed, and track commitments and deliverables on both
- sides.
- Help surface and evaluate new community partnership opportunities that align with RTM’s values.
- Coordinate internal communication and calendaring around charity initiatives so employees can get involved

Requirements

Required

- Professional experience in office management, operations coordination, or administrative support.
- Proven track record of running the day-to-day of an office, managing vendors, supplies, facilities, budgets, and mail/reception with minimal oversight.
- Exceptional organization and the ability to juggle multiple priorities and deadlines independently.
- Strong written and interpersonal communication skills, with a polished, professional presence for visitors, employees, and outside partners.
- Highly proficient in Google Workspace (G-Suite), with the technical competency to manage digital account logins and coordinate basic IT logistics. Comfortable creating and posting simple social content under direction (Canva or similar is a plus) — no professional social media background required.
- A proactive self-starter who collaborates well across teams and communicates openly.
- Based in the NY / NJ / CT area with the ability to work on-site in Midtown Manhattan four days a week.

Preferred

- Experience supporting employee engagement, workplace culture, or events programming.
- Experience coordinating with external partners, vendors, or nonprofit / community groups.
- Familiarity with design and social tools like Canva (Adobe Creative Suite a bonus).
- Background supporting live B2B events, trade shows, or conferences.
- A genuine enthusiasm for community building and purpose-driven work.

Benefits

- 15+ PTO Days
- Pre-tax commuter benefits
- Opportunity for lateral and vertical movement within the company, inter/intra departmentally

Annual Compensation: $45,000 plus quarterly bonuses

RTM Business Group, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, disability, or any other federal, state, or local protected class.