Inventory Control Coordinator/Specialist

Position:                        Inventory Control Coordinator/Specialist

Department:                Supply Chain

Reports to                     Procurement Manager

Direct Reports:           None

Classification:            Hourly   / Non-Exempt

General Description

We are seeking a detail-oriented and organized  Inventory Control Specialist  to support our growing Supply Chain team. This role is responsible for maintaining accurate inventory, coordinating receiving activities, managing documentation, supporting reporting and month-end activities, and helping improve inventory and warehouse processes. You will collaborate cross-functionally with teams including  Customer Service, Logistics, Inventory Management, Supply Planning, Quality Assurance, R&D, and Sourcing.

Essential Duties

Inventory Control & Operations

- Perform cycle counts and physical inventory audits to maintain inventory accuracy.

- Investigate and reconcile inventory variances and identify root causes.

- Maintain accurate inventory information in ERP/WMS systems.

- Monitor inbound and outbound inventory movements and ensure proper documentation.

- Review and process receiving documents and support invoice approval activities.

- Support aging reports, inventory shortage analysis, and other inventory reporting.

- Maintain PODs, BOLs, packing slips, and supporting documentation for accounting, claims, and deduction resolution.

- Partner with production for planning.

- Assist with procurement duties and projects as needed.

Receiving & Warehouse Coordination

- Support receiving activities across two plants and local cold-storage facilities.

- Ensure products are properly labeled, stored, organized, and documented.

- Work with warehouse personnel to maintain efficient storage practices and inventory flow.

Data & Reporting

- Perform accurate data entry and maintain inventory records.

- Prepare daily, weekly, and monthly inventory reports.

- Analyze inventory trends, usage, discrepancies, and shrinkage.

- Monitor overstocked, slow-moving, aging, and at-risk-of-expiration inventory.

- Support month-end inventory activities and reporting.

Process Improvement

- Identify opportunities to improve inventory and warehouse processes.

- Support the development and implementation of SOPs.

- Help improve inventory accuracy, material flow, and operational efficiency.

- Participate in strategic Supply Chain projects and initiatives.

Minimum Qualification and Requirements

- 1–3 years of experience in inventory control, warehouse operations, supply chain, logistics, or a related field.

- Bachelor’s degree preferred

- Experience with inventory software, ERP/WMS systems, spreadsheets, and data entry.

- Strong proficiency with  Microsoft Office , including Excel, Outlook, Teams, Word, and PowerPoint.

- Strong communication and interpersonal skills

- Ability to work collaboratively in a cross-functional team environment

- Ability to effectively prioritize work and complete urgent tasks in a timely manner

- Curiosity to understand how data impacts the customer experience and business operations

- Must have a valid Californian Driver’s License with a clear driving record.

Physical Requirements and Work Environment

- Ability to lift up to  40–50 lbs.  as needed.

- Ability to stand, walk, bend, and move throughout warehouse and production areas for extended periods.

- Ability to work in warehouses, production, and cold-storage environments.

- Ability to work in a hot, cold, wet, and/or loud environment.

- Ability to safely perform required duties in an operational environment.

Schedule

Monday to Friday 8am to 5pm

Onsite in San Leandro; Occasional travel to Oakland Facility.