Administrative Assistant

Building the people that build the world.

With platforms in HVAC and Detection and Measurement, SPX Technologies builds innovative solutions that enable a safer, more efficient, sustainable world. Through our RiSE talent development framework, we Reach, Identify, Strengthen, and Engage our employees to support them in their continued development. We’re a global company of problem solvers, collaborators, and innovators, and our businesses build solutions that impact the world.

As part of HVAC Cooling, SPX Cooling Technologies is a leader in high quality industrial HVAC equipment used to cool large facilities like hospitals, data centers, and power plants. With cooling towers, fans, and refrigeration units, companies rely on brands like Marley, Recold, and SGS to provide comfort and mission critical and industrial cooling solutions.

How you will make an Impact (Job Summary)

SPX is a diverse t eam of unique individuals who all make an impact. As calls or visitors come in, the incumbent maintains the daily visitors’ log. This role is also responsible for accepting special deliveries and pickups and helping direct people to the right places and people. This position provides administrative support for all plant operations and plant leadership. The successful incumbent is customer focused, highly organized, diplomatic, detail oriented and friendly.

What you can expect in this role (Job Responsibilities)

- Welcome on-site visitors, determining the nature of business, and notifying visitors to appropriate personnel to ensure good customer service

- Answer phone calls and directing the caller to the appropriate personnel, department, or voicemail to ensure all calls are addressed

- Provide callers with basic information such as company address, directions to company location, and other related information

- Maintain front desk and ensure necessary supplies are available at all times

- Ensure employee files are up to date

- Assist with new hire onboarding and orientation

- Provide administrative support to Human Resources, Production Planning, Quality, EHS, and other plant operations as needed

- Post and remove job bids and plant notices for Human Resources

- Coordinate safety shoes, and prescription safety glasses programs

- Maintain Springfield phone list and communicate to plant

- Perform other duties as assigned

Performance Measures

- Customer feedback

- Tasks completed accurately and within assigned timeframe

- Project goals and values ratings

Individual Contributor Competencies

- Building Customer Loyalty

- Work Standards

- Continuous Improvement

- Initiating Action

- Adaptability

- Contributing to Team Success

- Managing Work (Time Management)

- Continuous Learning

- Communication

What we are looking for (Required/Ideal Experience, Skills, Education)

Education & Certifications

- High school diploma or GED required

- Prior experience as an administrative assistant a plus

- Strong communication and computer skills

Ideal Experience & Skills

- Building Customer Loyalty

- Work Standards

- Continuous Improvement

- Initiating Action

- Adaptability

- Contributing to Team Success

- Managing Work (Time Management)

- Continuous Learning

- Communication

- Familiarity with Microsoft Office programs such as Word, Excel and PowerPoint

Travel & Working Environment

- Office environment with varying degrees of noise levels

- Onsite – manufacturing plant environment, with potential exposure to all types of weather, including excessive heat, excessive cold, and excessive noise

- Sitting, Standing, and walking

- Perform Repetitive motions

- Keyboarding/typing

- Ability to read effectively from a computer screen and/or a paper copy

- Ability to handle a large volume of work and perform multiple tasks in a fast-paced environment

- Ability to communicate effectively

How we live our culture

Our culture is at the center of what we do and, more importantly, who we are. Our core values set a standard for how we manage ourselves, and our Leadership Model sets the standard for how we engage with each other. Whether you are an individual contributor or you lead a large team, each of us leads at SPX.

What benefits do we offer?

We know that the well-being of our employees is integral. Our benefits include:

- Generous and flexible paid time off including paid personal time off, caregiver, parental, and volunteer leave

- Competitive health insurance plans and 401(k) match, with benefits starting day one

- Competitive and performance-based compensation packages and bonus plans

- Educational assistance, leadership development programs, and recognition programs

Our commitment to embrace diversity to build a culture of inclusion at SPX

We value different backgrounds, experiences, and voices at SPX, and we are committed to challenging ourselves, openly communicating, and striving to improve every day. We believe in creating an inclusive work environment where everyone has a voice and is encouraged to realize their fullest potential.

SPX is an affirmative action and equal opportunity employer committed to making selection decisions without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other legally protected basis.