About this role
Key Responsibilities
Escrow Accounting & Reconciliation
- Record and reconcile escrow transactions including deposits, disbursements, fees, refunds, and transfers across all active escrow files.
- Perform monthly three-way reconciliations in accordance with ALTA Best Practices and applicable state trust fund requirements.
- Complete bank reconciliations, comparing accounting records to bank statements and investigating discrepancies, unidentified deposits, and stale or aged items.
- Manage escrow accounts to ensure funds are held and distributed strictly in accordance with closing instructions, purchase agreements, and lender requirements.
Underwriter & Premium Accounting
- Remit title insurance premiums to underwriters and reconcile policy reports to escrow disbursements.
- Support underwriter escrow audits and agency reviews, distinct from state regulatory exams and the year-end financial statement audit.
- Record title premium and escrow fee revenue accurately, including agent versus underwriter splits.
Closing & Disbursement Support
- Verify payments and disbursements are properly authorized and documented before funds are released.
- Partner with escrow officers, title and real estate professionals, lenders, attorneys, vendors, and internal departments to research and resolve accounting discrepancies.
- Support wire and ACH disbursement controls, including positive pay and fraud-prevention protocols.
Compliance, Reporting & Audit
- Maintain accurate records and supporting documentation to meet state regulatory and audit requirements across all operating states.
- Prepare escrow trial balance, account balance, and transaction reports.
- Support internal and external audits, state regulatory exams, and the year-end financial statement audit; including preparing PBC schedules, transaction histories, reconciliations, and supporting documentation, and responding to auditor requests in a timely manner.
- Monitor state-specific escrow/trust fund regulations and flag jurisdictional differences as Spartan Title expands into new markets.
- Support escheatment and unclaimed-property processes for aged or unresolved escrow balances.
Consolidated Close & Reporting Support
- Prepare and post month-end journal entries for escrow-related activity in accordance with the close calendar.
- Ensure Spartan Title's escrow and operating GL accounts are reconciled to subledger/bank support prior to close as part of the close calendar, and clear aged reconciling items timely.
- Ensure Spartan Title's trial balance rolls up accurately into New Western's consolidated financials.
- Support the monthly close checklist: accruals, prepaid amortization, and account analysis for escrow-related balance sheet accounts.
- Partner with the corporate accounting team to ensure GAAP consistency.
- Provide supporting schedules and variance explanations for escrow-related line items during the consolidated close review.
- Assist in identifying and correcting any escrow accounting entries that could misstate consolidated cash, revenue, or liability balances.
Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field preferred.
- 5+ years of escrow, trust, title, or banking accounting experience; national or multi-state title company experience strongly preferred.
- Working knowledge of escrow/trust accounting regulations and ALTA Best Practices, including three-way reconciliation methodology.
- Proficiency with digital closing, title, and escrow software platforms such as Qualia.
- Solid understanding of debits/credits and general ledger accounting; experience with NetSuite or another major ERPs.
- Advanced Excel skills and comfort working with high transaction volumes.
- Exceptional attention to detail and accuracy, with strong ability to independently research and resolve discrepancies.
- Strong written and verbal communication skills, with the confidentiality and judgment required when handling client funds.
- Comfortable managing varying state jurisdictional requirements as the company expands into new markets.
What We Offer
- Competitive salary + bonus based on experience
- Full PPO medical and dental coverage (dependent coverage available)
- Vision insurance, short‑term disability, and 401(k) with matching
- Flexible paid time off
- Supportive, collaborative culture with direct mentorship and professional development opportunities