Team Assistant, Legal

Team Assistant, Legal – Commercial

About Us

IFM Investors is a global asset manager, founded and owned by pension funds, with capabilities in infrastructure equity and debt, private equity, private credit, real estate and listed equities.

Our purpose is to invest, protect and grow the long-term retirement savings of working people. We believe healthy returns depend on healthy economic, environmental and social systems - and these are evolving on a scale never experienced before. To find opportunity, build value and meet the needs of future generations, you need scale, skill and expertise. That’s what IFM Investors has built up over 30 years.

With assets under management of approximately $291.1 AUD billion (at 30 June 2026), we prioritise the interests of over 883 institutional investors worldwide. IFM operates from 17 offices across Australia, Europe, North America and Asia.

For more information, visit ifminvestors.com .

The Opportunity

At IFM, you’re not just part of an investment company – but an invested one. We see the work we do as the chance to take sustainable, responsible steps forward for millions of people around the world.

So, we have made sure to create a workplace that’s inclusive, accountable and collaborative. Where you’re given the opportunities to make a meaningful contribution and grow your skills. All while feeling valued and supported for who you are and what you bring to the team.

Along with the chance to make a meaningful, positive difference from day one, we offer a competitive salary and generous leave entitlements. Our hybrid and flexible approach can vary by team and role, it is built around trust. We encourage our people to manage their work life rhythm in a way that works best for them and their teams.

Business Overview

Our Legal & Tax teams work with the business and our investors to provide support on our global products and services, and the markets in which we operate.

The Role

Provide high ‑ quality administrative, coordination and workflow support to the Commercial team in EMEA to enable leaders and team members to operate efficiently in a high performing environment.

Key Responsibilities

- Provide primary administrative support
- Provide overflow support to other Team Assistants, Commercial EMEA
- Provide project specific administrative support to the Commercial team in EMEA on an ad-hoc basis
- Contribute to the overall effective operation of the company by delivering a consistently high standard of work in a timely manner
- Provide responsive solutions and support for the Commercial team, within timeframes for regular and ad hoc activities
- Provide efficient administrative support for the nominated teams on all levels
- General administrative support and support for ad hoc projects
- Assistance with legal and non-legal documents
- Coordinate meetings/diary management, team travel (as directed by the team and according to the policy, ensuring the appropriate approvals are in place), AMEX reconciliation, team events
- Process monthly expense claims and deal with any queries
- Process and track invoices as directed by the team
- Develop and foster relationships with law firms and other external and internal stakeholders
- Follow up with internal and external stakeholders and partners
- Meet and greet visitors, partners, and stakeholders.
- Screen telephone calls, field enquiries and requests, and escalate urgent matters.
- Proactively manage the team’s diaries for conflicts and priorities
- Act as a champion for workplace technologies
- Maintain up to date information and data in various platforms
- Maintain stakeholder and other key contacts
- Maintain document control – filed and saved accurately
- Comply with the delegated authorities relevant to the position

Your background and experience

- Relevant experience within a corporate environment or a professional services firm (law or accounting)
- Experience in providing administrative support in the legal field
- A-levels or equivalent qualifications preferred
- Understanding of the principles relating to the delivery of administrative services, e.g. confidentiality, protocols and time sensitivities
- Good understanding of the aims of the EMEA Commercial Team and the wider Commercial Group
- Understanding of our business
- Current skills in MS Office Suite i.e. Word, Excel and PowerPoint
- Proficient in using a document management system

Ready to invest in what matters?

With IFM, that includes your own career. Visit ifminvestors.com/careers to find out more.

IFM Investors is committed to promoting an inclusive culture where all employees are valued and recognised for their unique qualities, backgrounds, and perspectives. We champion all groups regardless of race, gender, religion, sexual orientation, age, disability, or family status. We are committed to providing individuals with disabilities reasonable adjustments to participate in the job application or interview process. Please contact us if you require specific support at any stage of the recruitment process at [email protected]