About this role
SAIC is seeking a highly organized and detail-oriented Administrative Assistant to support the USMC team in Hanahan, SC. This individual will play a critical role in keeping day-to-day operations running smoothly by supporting a team of approximately 100 personnel across a range of administrative functions. The ideal candidate is a proactive self-starter who thrives in a fast-paced, defense-contractor environment and can manage multiple priorities with professionalism and discretion.
This position will be hybrid requiring at least 1-4 days onsite per week.
Job Duties:
- Coordinate and book domestic travel (flights, lodging, ground transportation, per diem) in line with company and government policies; maintain travel calendars and serve as primary contact for travel issues.
- Process, reconcile, and track employee expense reports in compliance with SAIC and contract guidelines using Concur (training provided).
- Create, track, and manage SWAT tickets to onboard new employees into the NIWC command, including CAC and Flankspeed provisioning, ensuring timely resolution (training provided).
- Provide general administrative support, including calendar management, meeting and event logistics, digital file organization, and secure handling of sensitive information.
Required Education and Experience:
- High School Diploma or GED required; Five (5) years or more of work experience
- Demonstrated ability to manage and track data for large teams (50+ personnel)
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills with the ability to draft clear, professional reports and correspondence
- Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
- High attention to detail and accuracy in data entry and reporting
- Ability to work independently in a hybrid work environment with minimal supervision
Required Clearance:
- No clearance required to start; must be able to obtain and maintain a Secret Security Clearance
Desired Qualifications:
- Experience working with government contracting, defense, or large corporate environment