Accounts Payable Specialist (100% Remote)

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The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of invoices and payments, maintaining compliance with established procedures, and supporting various accounts payable functions. This role involves handling high-priority confidential items, managing shared inboxes, and assisting with vendor reconciliations and audits.

This position has been segmented "Remote Anywhere" meaning the work is completed 100% remote anywhere in the U.S. except Hawaii or United States Territories.

Schedule

Mon - Fri

8 hour day with start time flexible between 7 am - 8 am AZ time

ESSENTIAL DUTIES AND RESPONSIBILITIES

- Follow Standard Operating Procedures (SOP):  Adhere to established SOPs for accounts payable to ensure audit compliance and continuity.
- Invoice Processing:  Handle high-priority requests, mass upload of invoices into ERP, summary billing, consolidated vendor invoices, and PO-based IT invoices.
- Audit AP Check Vouchers: Oversee the release of checks twice a day to ensure timely payments.
- Case Research:  Manage and resolve vendor dispute cases.
- Banking Transactions: Execute check stops and voids as needed; research and resolve possible fraudulent activities.
- Manage Shared Inboxes:  Efficiently manage and organize shared inboxes to address inquiries and process invoices.
- Assist Managed Services business partners:  Provide regular support to MSP, assist with the resolution of processing issues, and conduct quality audits as necessary.
- Vendor Reconciliations:  Perform statement reconciliations for critical vendors.
- Back Up for Lead Tasks:  Serve as a backup for some lead tasks to ensure continuity in operations.
- Other Duties:  Perform other duties as assigned by the supervisor.

SUPERVISION :

- N/A

RELATIONSHIPS

- Internal: Must maintain professional communication with markets and internal stakeholders; markets, and other departments.
- External: Vendors

WORK ENVIRONMENT

- Remote : This role is fully remote, and the associate is expected to perform assigned responsibilities from a home-based environment.

MINIMUM QUALIFICATIONS

- One year of experience in accounts payable or a related financial operations role.
- Proficient in Microsoft Office Suite, with at least one year of hands-on experience using Excel for data management and analysis.
- Strong ability to identify and resolve invoice discrepancies with a high level of accuracy and attention to detail. Experienced in working across multiple computer screens and utilizing OCR and ERP systems.

EDUCATION

- High School Diploma or Equivalent

CERTIFICATIONS/TRAINING

- N/A

LICENSES

- N/A

PREFERRED QUALIFICATIONS

- General knowledge of accounting practices, preferably in accounts payable.
- Experience with ERP systems and prior exposure to OCR technologies.

This role will also receive : overtime compensation​

​Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html .

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds).  The expected base rate for this role is between
$18 - $28

***EOE – Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/ Age/Genetic Information /Protected Veteran/Disability Status***