Maintenance Planner

The Maintenance Planner is responsible for developing, planning, scheduling, coordinating, and following up on preventive, predictive, planned corrective, improvement, shutdown, and project-related maintenance activities. The role ensures that each job is properly scoped and has the required labor, materials, spare parts, tools, technical information, permits, and equipment access before it is scheduled for execution.

The primary purpose of this position is to reduce emergency work, equipment downtime, and execution delays; improve schedule and preventive-maintenance compliance; and maintain an accurate, useful maintenance history for the facility's assets.

Work Order Administration

- Create, update, and control work orders in Excel, MP 9 or SAP.

- Verify that each work order includes the correct asset, location, priority, problem description, requested date, and work type.

- Review completed work orders for accurate documentation of work performed, failure found, cause, corrective action, labor hours, downtime, parts used, final equipment condition, and follow-up work.

- Return incomplete records for correction and validate administrative closure when documentation requirements are satisfied.

- Maintain a reliable maintenance and failure history by asset and functional location.

- Audit the work order jobs, to make sure these were closed as requested.

Preventive and Predictive Maintenance

- Development and create Preventive and predictive maintenance for each asset.

- Administer the master preventive-maintenance calendar and ensure tasks are generated and planned on time.

- Verify that maintenance frequencies and task content reflect asset criticality, manufacturer recommendations, operating conditions, regulatory needs, and failure history.

- Create and improve inspection checklists, standard job plans, and maintenance instructions.

- Coordinate predictive activities such as vibration analysis, thermography, ultrasound, oil analysis, and other condition-monitoring methods.

- Analyze overdue, repetitive, ineffective, or non-value-added preventive tasks and recommend improvements for approval.

- Audit the maintenance jobs, to make sure these were closed as requested or the requested parts or services are needed.

Materials and Spare Parts

- Confirm that required materials and spare parts are available before work is scheduled.

- Create or follow up on purchase requisitions, material reservations, repair orders, and outside-service requests.

- Coordinate with Purchasing and the Warehouse on critical or long-lead items.

- Support the identification of critical spare parts, recommended stock levels, equipment bills of material, and obsolete components.

- Review historical parts consumption and avoid releasing jobs that lack essential resources unless an approved contingency exists.

Backlog and Priority Management

- Maintain an accurate, visible, and prioritized maintenance backlog.

- Classify work by safety and environmental risk, asset criticality, production impact, quality impact, due date, and age.

- Separate work that is ready to schedule from work awaiting engineering, materials, access, approval, or additional information.

- Identify overdue orders and risks created by deferred work and escalate critical items to the Maintenance Manager.

- Recommend priorities to Maintenance leadership and follow assigned work through closure.

Qualifications

- Associate degree, technical diploma, or bachelor’s degree in industrial maintenance, Mechanical Engineering, Electrical Engineering, Electromechanical Engineering, Mechatronics, Industrial Engineering, or a related technical field. Equivalent industrial experience may be considered.

- 3 to 5 years of industrial maintenance experience, preferably in Tube Mills, Roll Forming, Slitting Lines, or Steel Processing equipment.

- 1+ years of maintenance planning, scheduling, coordination, or comparable experience is preferred.

- Practical exposure to electrical, mechanical, hydraulic, pneumatic, and industrial control systems.

- Experience with work-order systems, planned shutdowns, contractors, and cross-functional coordination.

- Preventive, predictive, and corrective maintenance principles.

- Job planning, labor estimating, backlog management, and weekly scheduling.

- Reading and interpreting electrical, mechanical, hydraulic, and pneumatic drawings.

- Failure analysis, root cause methods, and maintenance performance indicators.

- Spare-parts control, storeroom practices, bills of material, and basic purchasing processes.

- Industrial safety practices, including lockout/tagout and permit-controlled work.

- Intermediate to advanced Microsoft Excel skills and working knowledge of a CMMS or ERP maintenance module, such as SAP PM, MP 9, IBM Maximo, Fiix, UpKeep, or an equivalent system.

- Experience leading maintenance teams.

- Knowledge of Lean Manufacturing and TPM preferred.

- Strong communication and leadership skills.

- Fluent English communication appropriate to the work location.

- Spanish or other language skills are desirable when useful to the workforce.

Ability to understand technical manuals, drawings, specifications, and supplier documentation.