Office Manager, ICN

Description

AWS Infrastructure Services owns the design, planning, delivery, and operation of all AWS global infrastructure. In other words, we’re the people who keep the cloud running. We support all AWS data centers and all of the servers, storage, networking, power, and cooling equipment that ensure our customers have continual access to the innovation they rely on. We work on the most challenging problems, with thousands of variables impacting the supply chain — and we’re looking for talented people who want to help.

We are looking for a highly organized and proactive Office Manager to support senior leadership while overseeing the smooth daily operations of our office. This role combines strategic executive support with hands-on workplace management, ensuring both our leaders and employees have what they need to do their best work. The ideal candidate thrives in a fast-paced environment, can seamlessly switch between high-level executive coordination and operational problem-solving, and takes pride in creating an exceptional workplace experience.

Key job responsibilities
Executive Support
-Manage complex calendars for senior leaders, proactively prioritizing meetings, resolving conflicts, and ensuring leaders are prepared with agendas and materials
-Coordinate domestic and international travel arrangements, including flights, accommodations, visa processing, and expense reconciliationOrganize leadership meetings, all-hands, offsites, and team events; prepare agendas, capture action items, and drive follow-through
-Handle confidential information including organizational changes, personnel matters, and strategic initiatives with the highest level of discretion

Office & Facilities Management
-Oversee day-to-day office operations, including space planning, seating arrangements, and maintenance to ensure a productive and welcoming work environment
-Source, negotiate, and manage vendor relationships for office supplies, catering, cleaning, security, and building services
-Develop and manage the office operations budget, track expenditures, process invoices, and identify cost-saving opportunities
-Manage visitor registration, badge access, mail/package distribution, and front desk operations
-Maintain inventory of office supplies and equipment; coordinate with IT for hardware setup and troubleshooting
-Ensure compliance with local health and safety regulations, manage emergency procedures, and conduct safety drills

Employee Experience & Culture
-Plan and execute office events, team-building activities, and employee engagement programs that foster a positive workplace culture
-Act as the go-to person for all workplace-related questions and requests, creating a seamless employee experience

About the team
Diverse Experiences
AWS values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.

Why AWS?
Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating — that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.

Inclusive Team Culture
AWS values curiosity and connection. Our employee-led and company-sponsored affinity groups promote inclusion and empower our people to take pride in what makes us unique. Our inclusion events foster stronger, more collaborative teams. Our continual innovation is fueled by the bold ideas, fresh perspectives, and passionate voices our teams bring to everything we do.

Mentorship & Career Growth
We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.

Work/Life Balance
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve.

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Basic Qualifications

- 2+ years of professional or military experience
- 1+ years of working with computers and Microsoft Office products and applications experience
- Bachelor's degree or equivalent

Preferred Qualifications

- Experience with end-to-end project management

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.