Project Coordinator (Future Opening)

Company Description

About Actuate

Actuate is a Denver-based IoT startup on a mission to make it easier to operate portfolios of small-to-midsize commercial buildings by connecting teams to data and automating equipment operations. We focus on the 80% of commercial buildings under 100,000 square feet that don’t have an on-site facilities manager or a building management system. The legacy automation industry has overlooked them. We didn’t. Our clients run restaurants, c-stores, retail, auto, and banking portfolios with lean teams who are responsible for tens, hundreds, or even thousands of facilities.

We built Act Hub for them, and it’s working. Paying clients, real revenue, and a market that’s only now waking up to what predictive operations can do. The next few years are about scale, and we are looking for people who want to help build it.

The team is small and intentional about how we work. Our culture is built on six pillars:

- Smart. We hire people who think for themselves and bring expertise we don’t already have.
- Collaborative. We work as one team across roles and disciplines.
- Accountable. We own our work and the outcomes that come with it.
- Balanced. We work hard without burning out, and we trust each other to manage how the work gets done.
- Everyone contributes. There are no spectators here. Voice matters at every level.
- Passionate about data. High-frequency data tells the real story of how a building operates, and we are obsessed with turning that story into outcomes for our clients.

Our work matters beyond what shows up on a P&L. The people who run these facilities work long hours in stressful environments, serving the public. Act Hub was built to end the chaos of reactive operations and give those teams back the nights, weekends, and family time that equipment emergencies steal. It also cuts energy use and carbon emissions, supporting our mission to leave the world a little better than we found it.

We don’t follow trends. We challenge how things have always been done, and we build technology that makes operators’ lives easier. If you are inspired by the energy of an early-revenue startup that’s ready to scale, this is the place.

About Act Hub

Act Hub is Actuate’s facility intelligence platform, built for multi-location operators running small and large portfolios alike, with lean teams and no on-site facilities staff. We just launched Act Hub 2.0, and clients are seeing it for the first time and telling us it is easy, intuitive, and understandable, and that is the point. It's not made for engineers, it's made for the everyday people that power these operations. The management-by-exception, portfolio-native platform surfaces what needs attention across a portfolio and explains why it matters, so operations and facilities teams act with confidence instead of sifting through noise.

Clients are seeing 10 to 30 percent lower energy costs, 40 to 60 percent fewer emergency dispatches, and seasons that used to be chaotic are now running quietly in the background. Act Hub turns reactive operations into predictive control, and that is what makes this such an exciting product to sell.

Job Description

Actuate is seeking a talented individual inspired by working within a fast-paced start-up environment to join our team in the role of Project Coordinator . The Project Coordinator holds a critical role on the Actuate team by making sure projects run smoothly and efficiently. This person will work closely with both internal and external stakeholders, most notably the Field Project Implementation Managers who hold ultimate responsibility for successful implementations.

We value candidates who actively explore and integrate AI tools into their workflow. You should be comfortable experimenting with new technologies and finding ways to augment your capabilities through AI assistance.

Key Responsibilities

- Manage all aspects of product ordering, shipping/receiving logistics, and inventory
- Utilize multiple software interfaces and pre-commission hardware controls
- Create sensor and controller kits for the field installation team
- Participate actively in the design, creation, and documentation of tools, systems, processes required to manage projects and tasks efficiently
- Create and prepare installation documents and work orders utilizing data from facility assessments and manufacturer documentation
- Support on-site installation teams through remote commissioning of installed hardware
- Work with field installation teams to monitor project status and assist with the maintenance of installation schedules and calendars
- Create project status reports for both internal and external stakeholders
- Assist with ensuring customer satisfaction with project progress and results, facilitating and documenting any problem resolutions
- Manage RMAs and warranty claims

Qualifications

Required Qualifications

- Bachelor’s degree or other education relevant to the position
- 3+ years of experience as a project coordinator or similar role
- Strong organizational skills including multi-tasking and time management while handling multiple projects simultaneously
- Strong competency utilizing software applications including Microsoft Excel
- Experience with AI tools like ChatGPT, Claude, or similar platforms is a plus
- Ability to quickly learn and master new software 
- A strong verbal and written communicator with fastidious attention to detail
- Competency and interest in using basic tools to create installation hardware kits
- Hands-on experience with power up and configuration of electronic devices
- Comfortable with flexible working hours supporting installations in different time zones
- An ability to thrive in a fast-paced startup environment, working both collaboratively and with a high degree of autonomy
- Self-motivated with the ability to work independently while contributing to team goals
- Ability to safely lift up to 50 pounds
- A commitment and desire to make a positive social and environmental impact on the world

Preferred Qualifications

- 2+ years of experience working in the energy efficiency, renewables, or related industry
- Driver’s License: The position may require some occasional travel particularly for on-site field training and opportunities to attend industry conferences and events
- Network configuration and troubleshooting for device comms

Additional Information

Compensation and Benefits:

- Comprehensive benefits package including medical, dental, vision, and 401K
- Discretionary PTO policy
- Hybrid schedule, three days per week in our Denver office
- A front-row seat at a startup that is scaling

Actuate provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, citizenship status, age, disability, or any other category protected under applicable law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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