Bookkeeper - Construction

Our client is a growing organization committed to financial accuracy, transparency, and disciplined execution. This role supports leadership by ensuring the company’s financial records are reliable, timely, and decision-ready.
 
The Bookkeeper plays a critical role in maintaining financial clarity, tracking performance, and supporting the company’s continued growth.

Responsibilities

- Maintain accurate and up-to-date financial records in Peachtree Sage 50

- Record and reconcile daily financial transactions, including: (Sales, Purchases, Receipts, Payments)

- Manage Accounts Payable and Accounts Receivable, ensuring accuracy and timeliness

- Prepare regular bank and account reconciliations for audit

- Ensure transactions are properly coded and supported with documentation

- Prepare and distribute financial reports on a: (Weekly, Monthly, Quarterly, Annual basis)

- Support budgeting and forecasting activities

- Identify discrepancies, trends, or concerns and escalate to management as needed

- Maintain financial data in a clear, organized, and audit-ready format

Qualifications

Accounting & Bookkeeping

Accounts Payable

- Maintain accurate and current Accounts Payable records in Sage 50 for each company entity.

- Verify every vendor and subcontractor invoice against purchase orders, delivery confirmations, and project records before entry.

- Ensure all transactions are properly coded to the correct entity, job, and general ledger account, and are supported by documentation.

Accounts Receivable & Collections

- Prepare and issue customer invoices, progress billings, and final invoices in coordination with the Construction Coordinator and sales staff.

- Record cash receipts according to established procedures and prepare bank deposits as needed.

- Manage the bank draw request process, including requesting draws, creating invoices, and providing lender documentation as required.

- Monitor A/R aging and communicate professionally with customers regarding outstanding balances and collections.

- Escalate past-due accounts and billing disputes to the Owner promptly.

General Ledger & Reconciliations

- Record and reconcile daily financial transactions

- Prepare General Journal entries, including accruals, adjustments, and intercompany entries between entities.

- Complete monthly bank, credit card, and balance sheet account reconciliations in an audit-ready format.

- Identify and resolve discrepancies, and escalate concerns to the Owner as needed.

Payroll Support

- Assist with payroll processing, including collecting and verifying employee time records.

- Ensure payroll is processed accurately and on time and is properly recorded in the accounting system.

- Maintain payroll records and support payroll tax filings in coordination with the Owner and external partners.

Cash Flow, Budgeting & Forecasting

- Prepare and maintain the weekly cash flow report.

- Support budget preparation and forecasting activities with the Owner and external partners.

- Monitor upcoming payables, receivables, and draw requests to help the Owner manage cash needs.

Job Cost & Overhead Reporting

- Ensure project expenses, receipts, and invoices are coded accurately to jobs.

- Prepare labor burden and overhead absorption reporting as directed.

- Support the Owner and Project Manager with job cost information as requested.

Office Management & Administration

Front Office & Customer Communication

- Answer the telephone and greet visitors professionally, providing information and relaying messages.

- Route matters requiring action to the appropriate person and follow up to ensure completion.

- Return all calls and messages within one business day, and within two hours whenever possible.

Customer & Lead Records

- Log incoming leads in Pipedrive or the company-designated system and assign job numbers.

- Maintain accurate customer, lead, and vendor information in company systems.

- Maintain organized customer and company files, both electronic and paper, that are readily accessible.

Office Operations

- Oversee the day-to-day operation of the office to ensure it runs efficiently and professionally.

- Order and maintain office supplies and manage office equipment, vendor, and service accounts.

- Maintain company records and filing systems, including document retention.

- Maintain a clean, organized, and professional office environment.

Qualifications

- Associate's degree in accounting, business, or a related field, or equivalent experience; high school diploma or GED required.

- Minimum 1 year of Accounts Payable / Accounts Receivable experience with a focus on financial reporting.

- Minimum 1 year of experience in a customer- or client-facing role.

- Minimum 1 year of experience in a self-directed role with accountability for results.

- Proficiency in Sage 50 (Peachtree) and Microsoft Excel; working knowledge of Microsoft Word and Office.

- Strong understanding of accounting principles and managerial and financial reporting.

- Experience with multi-entity accounting, construction job costing, or managerial accounting is preferred.

- High attention to detail, strong organizational skills, and the ability to manage multiple priorities.