Human Resources Generalist

Position Summary

This role supports all three of our organizations: Great States Construction, Great States Development, and Collective, offering a diverse and rewarding opportunity to make a broad impact across the construction, real estate development, and property management sectors.

The HR Generalist leads day-to-day payroll and benefits administration across multiple entities and serves as the primary point of contact for both functions , including ownership of all payroll- and benefits-related onboarding and offboarding tasks. Beyond payroll and benefits, this role provides foundational support across employee relations, compliance, and recruiting, and partnering with the Human Resources Manager on department-wide initiatives. The HR Generalist reports directly to the Human Resources Manager.

Key Responsibilities

Payroll Administration (Lead)

- Lead end-to-end payroll administration and serve as the primary point of contact for all payroll inquiries

- Process bi-weekly and off-cycle payroll accurately and on time

- Ensure accurate calculation of wages, overtime, bonuses, reimbursements, deductions, and commissions

- Own all payroll-related onboarding and offboarding tasks, including new hire setup, compensation changes, and final pay coordination

- Maintain payroll records in compliance with federal and state retention requirements

- Reconcile payroll reports, resolve discrepancies, and conduct routine payroll audits

- Generate standard and ad-hoc payroll reports and partner with accounting on reporting and reconciliations

- Administer garnishments, child support orders, and tax levies

- Support payroll tax filings and audits; ensure timely preparation and distribution of annual W-2s

Benefits Administration (Lead)

- Serve as the primary point of contact for all employee benefits inquiries and issue resolution

- Partner with the HR Manager to administer employee benefit programs including medical, dental, vision, life, disability, HSA, and FSA plans

- Own all benefits-related onboarding and offboarding tasks, including new hire enrollments, qualifying life event changes, and benefit terminations in applicable systems

- Ensure accurate and timely processing of benefit deductions through payroll

- Partner with HR Manager, brokers, and benefit vendors on plan administration, escalations, and ongoing service needs

- Support annual open enrollment planning, execution, and employee communication

- Maintain accurate benefits records and data integrity across HRIS and benefits platforms; reconcile monthly benefit invoices with accounting

Employee Relations & Culture (Support)

- Support employee engagement, recognition, and culture-building initiatives across all entities

- Assist with company events, employee communications, and the new hire onboarding experience

- Refer employee relations concerns, complaints, and conflicts to the HR Manager

Compliance (Support)

- Maintain accurate personnel files, I-9 documentation, and required recordkeeping

- Assist with labor law posting requirements, policy acknowledgments, and handbook administration

- Support internal and external audit preparation and HR reporting requirements

Recruiting (Support)

- Post open positions, conduct phone screens, schedule interviews, and coordinate candidate communications

- Coordinate background checks, offer logistics, and pre-employment steps

- Support a smooth handoff from hiring into onboarding

Qualifications

- Associate's degree in HR, Accounting, Finance, or a related field OR equivalent experience

- 2+ years leading end-to-end payroll administration required

Sales/commissions payroll administration experience required

- Multi-state payroll experience preferred

- Benefits administration experience preferred

Knowledge, Skills, and Abilities Required

- Strong knowledge of payroll laws and compliance requirements

- High attention to detail and accuracy

- Strong organizational and time management skills

- Ability to handle sensitive information with confidentiality

- Proficient in HRIS platforms (BambooHR preferred)

- Proficient in Microsoft Excel

Benefits and Perks

- Health, dental, and vision insurance with HSA and FSA options

- Supplementary insurance

Eligibility the first of the month following 30 days

- 401(k) with a 3% match

- Flexible time off with 9 paid holidays

- Paid volunteer hours

- Professional development opportunities

Physical Demands

- Prolonged periods of sitting at a desk and working on a computer

- Must be able to lift and/or move 20 pounds

- Occasionally climb, stoop, kneel, crouch, or crawl

Work Environment

This position requires regular office hours (8 am – 5 pm, Monday–Friday) along with availability for emergency situations outside of regular office hours.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER