About this role
The Administrative Specialist is responsible for providing administrative support to various components of the company, particularly Accounting. This is multi-tasking, busy position which supports multiple small businesses in our portfolio.
Responsibilities
Accounting:
- Scan, code and upload Accounts Payable invoices
- Assist with Credit Card accounts by gathering and organizing receipts
- Scan, name and save documents to project folders
- Maintain audit backup documentation, as needed
- Other accounting and data entry assistance, as needed
- Assist generating Accounts Receivable invoices
- Track tax exemption status on all jobs and prepare tax exempt forms for projects
- Assist Payroll department
Office Support:
- Provide a professional first impression at our front desk and answer “operator” calls
- Maintain neatness and stock supplies in common areas
- Prepare mailings for others
- Run errands when needed
Qualifications
Required:
- Ability to work independently and collaboratively in a team environment ( Required )
- Attention to detail and accuracy
- Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced changing environment
- Proficiency in MS Office and all forms of data entry
- Valid Driver’s license
- Technically savvy (Able to operate a computer efficiently, scanner, printer, etc.)
Preferred:
- Construction industry experience
- Basic bookkeeping experience
- Payroll experience
This is a full- or part-time, in-person, and permanent position.
Our EOE company participates in the E-Verify program, background checks and random drug testing.
$24 - $26.50/hour or $50k - $55k/year