About this role
About the Role
We are seeking a detail-oriented AP/AR Specialist to join our finance team on a part-time basis. This role is primarily focused on Accounts Payable and Accounts Receivable, with additional responsibilities supporting compliance, audit preparation, and grantmaking activities.
Primary Purpose
Manage day-to-day financial records and transaction processing.
Key Responsibilities
Accounts Payable
- Prepare vouchers for payments
- Process payment of grants and vouchers
- Review credit card submissions
- Assist in bank reconciliations
- Review the general ledger for accuracy
- Enter new bank information into CSuite and confirm updates directly with vendors/grantees by phone
Accounts Receivable
- Process donations and other revenue received
- Prepare customer invoices
- Apply payments received
- Prepare and send tax receipts once approved/posted
- Review open AR aging balances and follow up monthly
Compliance & Audit
- Assist with annual audit preparation and balance sheet reconciliations
Qualifications
Required
- 2+ years AP/AR or general bookkeeping preferred
- Experience with accounting software
- Strong attention to detail and organizational skills
- Comfortable communicating with vendors by phone and email
- Proficiency in Microsoft Excel (formulas and basic reconciliations)
Nice to have
- Associate’s in accounting or finance
- CSuite accounting software experience a plus