Payroll Administrator Fixed Term (US) (2525)

SUMMARY: The Payroll Administrator supports end-to-end payroll processing for VSE Aviation's U.S. & Non-U.S operations across multiple legal entities, ensuring accurate and timely pay delivery for approximately 2,000+ employees. This role is responsible for day-to-day payroll transaction processing, data entry, employee record maintenance in Paycom, and first-line resolution of employee payroll inquiries. The Payroll Administrator works closely with the Payroll Manager and HR Technology team to maintain payroll data integrity, support compliance activities, and assist with process improvement initiatives. This is a fixed-term contract position, anticipated to run 9 to 12 months, based in the Miami, Florida area.

DUTIES & RESPONSIBILITIES:

Responsibilities include, but are not limited to:

Payroll Processing

Process semi-monthly and off-cycle payrolls for multiple U.S. & Non-U.S legal entities in Paycom

Review and audit timekeeping data, including overtime, shift differentials, and pay rule exceptions

Enter and validate payroll adjustments, manual payments, and retroactive pay changes

Run pre-processing audits and resolve discrepancies prior to payroll submission

Support bridge payrolls and special pay runs associated with acquisitions or system transitions

Data Entry & Employee Records

Maintain employee payroll records in Paycom, including new hire setup, terminations, and status changes

Process Personnel Action Forms (PAFs) and ensure timely downstream updates in payroll

Audit employee pay data for accuracy, including earnings codes, deduction elections, and tax withholdings

Coordinate with HR and Benefits teams on changes that impact payroll (leaves, benefit elections, garnishments)

Compliance & Reporting

Assist with federal, state, and local payroll tax filings and deposits

Support quarterly and year-end activities, including W-2 preparation and distribution

Respond to wage and hour inquiries, ensuring compliance with FLSA, state wage laws, and company policy

Maintain accurate records of garnishments, child support orders, and tax levies

Employee Support

Serve as a first point of contact for employee payroll inquiries through the AskHR & Payroll Mailbox

Research and resolve paycheck discrepancies in a timely and professional manner

Educate employees on payroll-related self-service tools and processes within Paycom

Systems & Process Support

Support system configuration testing for Paycom upgrades, enhancements, and new module rollouts

Maintain documentation for payroll procedures, SOP updates, and process guides

Assist the HR Technology team with integration testing related to payroll data feeds (e.g., benefits carriers, finance)

Participate in acquisition-related payroll onboarding activities, including employee data imports and bridge payroll setup

Other duties as assigned.

MINIMUM REQUIREMENTS:

Bachelor's degree, OR an additional 3 years of specific work experience in lieu of degree

4 years of relevant/technical work experience

5+ years of payroll processing experience in a multi-entity or mid-to-large employer environment

Working knowledge of federal and multi-state payroll tax regulations (FLSA, withholding, unemployment)

Experience with a cloud-based payroll/HRIS platform (Paycom preferred; UKG, Ceridian, or Remote is acceptable)

Strong attention to detail and a high degree of accuracy in data entry and numerical validation

Ability to manage competing deadlines and prioritize effectively in a fast-paced payroll cycle

Proficiency with Microsoft Excel (VLOOKUP, basic data manipulation, and audit tools)

Strong written and verbal communication skills with the ability to handle sensitive employee matters with discretion

PREFERRED REQUIREMENTS:

Experience with Paycom, including familiarity with payroll, time and labor, and employee self-service modules

Exposure to acquisition or merger payroll transitions, including employee data migration and parallel processing

Fundamental Payroll Certification (FPC) or working toward Certified Payroll Professional (CPP)

Experience supporting multi-state payroll across 20+ jurisdictions

Familiarity with payroll-to-GL reconciliation and ERP integration (Oracle NetSuite, Quantum or similar)

Experience using a ticketing or case management system for HR or payroll support

OTHER:

Selected applicant will be subject to a background check and a pre-employment drug screening.

This is a fixed-term contract position with an anticipated duration of 9 to 12 months, based on business needs, with no guarantee of extension or conversion to a regular position.