Administrative Coordinator - OB/GYN

Christie Clinic's department of OB/GYN is seeking a full-time Administrative Coordinator at the University clinic from Monday-Thursday 7:30am-5:00pm and Friday from 7:30am-11:30am, with no night or weekend requirements.

Duties include supervision over the Obstetrics/Gynecology department and acting as a liaison between department staff, patients and providers.

Qualifications

JOB DUTIES: (This list may not include all of the duties assigned.)

- Approve staff member vacation and time off requests.

- Act as time clock manager.

- Establish and maintain staffing schedules to ensure appropriate coverage. Request Float coverage, as needed.

- Interview prospective staff members and oversee the training of new employees.

- Conduct job performance evaluations, including coaching employees to improve performance. Perform conflict control and initiate disciplinary action, as needed.

- Coordinate and assist in the interview process of new providers.

- Assist in the integration of new providers to the office.

- Interact with other department coordinators to improve processes.

- Monitor processes within the department for quality.

- Assist with developing and maturing the utilization of Christie Leadership System.

- Assist in setting agenda for provider meetings and attend coordinator meetings.

- Communicate with staff members on any pertinent information.

- Address billing and coding concerns.

- Facilitate and investigate the purchase of new equipment.

- Provide information to the manager to create and maintain the budget.

- Assist in creating department policies and procedures.

- Address Business Office concerns relative to same day appointments.

- Maintain pharmaceutical supplies, medical supplies, and equipment.

- Act as a patient liaison to resolve customer concerns.

- Prevent distractions within the department and keep employees on task.

- Coordinate processes with outside facility coordinators, as needed.

- Oversee all operational functions of the office practice.

- Uphold CLIA compliance.

- Perform related work as required.

REQUIRED QUALIFICATIONS:

- High School Diploma or equivalent

- Supervisory and training experience

PREFERRED QUALIFICATIONS:

- Preferred leadership experience

- Preferred clinical experience

CERTIFICATE/LICENSE:

- None

TYPICAL PHYSICAL DEMANDS:

Demands include sitting, standing, walking, bending, stooping, stretching and lifting up to 25 pounds. Hearing within, or correctable to, normal range, vision correctable to 20/20 and manual dexterity for the operation of office equipment is required.

TYPICAL WORKING CONDITIONS:

Work is performed in a medical office setting with possible exposure to communicable diseases, toxic substances, hazardous waste, bodily fluids and other waste common to a health care environment. Requirements may include working irregular hours.

PAY AND BENEFITS:

The estimated pay range for this position is exclusive of fringe benefits and potential bonuses. Final offers are based on various factors, including skill set, experience, qualifications, and other job-related criteria.

We also offer a substantial benefits package, including:

- Paid Time Off (Vacation, Sick, Personal, Holiday, Birthday)

- Dependent Care Flexible Spending Account

- 401k Plan

- Medical Flexible Spending Account

- Health Insurance

- Group Term Life Insurance

- Dental Insurance

- Identity Theft Protection

- Vision Insurance

- Long Term Disability

- Accidental Death & Dismemberment Insurance