Administrative Assistant

Thaden School now seeks an Administrative Assistant to serve as a welcoming face that helps oversee the daily flows, communication, and safety protocols of our school community.

Role and Responsibilities

- Organize and maintain a welcoming front office.

- Interact with our community by answering phones, greeting visitors, responding to information requests, and creating routine correspondence and mailings.

- Maintain student attendance records.

- Provide administrative support for meetings and events.

- Assist with securing substitute coverage for approved teacher absences.

- Sort and distribute incoming mail and manage office supply inventory.

- Provide day-to-day administrative assistance for the professional community as needed.

- Partner with safety and security during drills and emergencies, ensuring quick communication, accurate student rosters, and strict adherence to school lockdown or evacuation plans.

- Perform other duties in support of the School mission as determined by the Operations Manager, Division Heads, or Head of School

Qualifications

Skills, Qualifications and Attributes

- Unflappable, warm demeanor, and ability to thrive in a busy school office.

- Ability to maintain clear boundaries with visitors, staff, and students to ensure a safe and professional school environment.

- Relevant experience in a non-profit or school environment is preferred.

- Strong oral, written, and phone communication skills; Spanish language skills preferred.

- Proficiency in Google Suite applications; ability to quickly learn other school-related software.

- Ability to communicate effectively and work collaboratively with a diverse group of students, parents, staff, faculty, and other constituents.

- Capacity to juggle mundane and complex tasks, to prioritize, and to work in a self-directed manner.

- Excellent judgment and discretion in handling confidential information.

- Ability to positively represent the school in all settings and circumstances.

Physical Requirements

- Job frequently requires standing, walking, and handling objects with hands.

- Job occasionally requires reaching, climbing, stooping, kneeling, pushing, pulling, and lifting up to 25 pounds.

- Some work performed outside is exposed to changing weather conditions.