About this role
Key Responsibilities
1. Project Management Office (PMO)
Strategic Project Management
- Lead and coordinate Supply Chain strategic projects across Procurement, Logistics, Operations, Customer Service, Warehousing, and Continuous Improvement.
- Establish project governance frameworks, project tracking tools, and reporting mechanisms.
- Develop project charters, implementation plans, milestones, risk registers, and stakeholder communication plans.
- Monitor project progress and ensure timely escalation of risks and issues.
- Drive accountability and follow-up of project deliverables across functional teams.
- Support post-implementation reviews and benefit realization assessments.
Portfolio Management
- Maintain the Supply Chain project portfolio and strategic initiative roadmap.
- Prioritize projects based on business value, resources, and strategic alignment.
- Monitor project financials, resource allocation, and implementation timelines.
- Prepare project status reports for senior management reviews.
Continuous Improvement
- Identify opportunities to enhance operational efficiency and supply chain performance.
- Support Lean, Six Sigma, digitalization, and automation initiatives.
- Facilitate best-practice sharing across business units and regions.
2. Executive Support to VP Supply Chain
Executive Administration
- Manage and prioritize the VP Supply Chain's calendar and meeting schedules.
- Coordinate domestic and international travel arrangements.
- Organize leadership meetings, executive reviews, conferences, and team events.
- Prepare meeting agendas and briefing materials.
- Record and distribute meeting minutes and action trackers.
Executive Communication
- Draft and review executive communications, presentations, announcements, and reports.
- Support preparation of leadership presentations for Board, Regional Leadership Team, and Management Meetings.
- Coordinate communication between the VP and key stakeholders across regions and functions.
- Ensure timely follow-up on action items and strategic decisions.
Business Planning Support
- Coordinate annual budgeting, strategic planning, and business review processes.
- Consolidate inputs from functional leaders and prepare executive summaries.
- Support monthly and quarterly business performance reviews.
3. Performance Management & Reporting
- Track Supply Chain KPI dashboards and scorecards.
- Monitor and analyze operational performance indicators.
- Consolidate reports from Procurement, Logistics, Customer Service, Inventory, and Operations teams.
- Provide management insights and recommendations to leadership.
- Support preparation of monthly operational and financial review reports.
Key metrics may include:
- OTIF (On-Time-In-Full)
- Inventory Turns
- Working Capital
- Logistics Cost
- Procurement Savings
- Safety Performance
- Customer Service Levels
4. Governance & Stakeholder Management
- Coordinate governance reviews and leadership meetings.
- Drive action tracking and accountability across functional teams.
- Serve as liaison between Supply Chain leadership and other departments.
- Support compliance with internal policies and project governance standards.
- Ensure proper documentation and record management.
5. Special Projects
- Support acquisitions, integrations, network optimization, and transformation initiatives.
- Conduct business case analyses and project feasibility assessments.
- Lead strategic assignments delegated by the VP Supply Chain.
- Represent the VP Supply Chain in designated meetings and projects when required.
Qualifications
Education
- Bachelor's Degree in Supply Chain Management, Logistics, Engineering, Business Administration, Finance, or related discipline.
- MBA is an advantage.
Experience
- Minimum 5-8 years of experience in Project Management, PMO, Supply Chain, Operations, or Business Management.
- Experience working closely with senior executives or leadership teams.
- Experience managing cross-functional and regional projects.
Technical Skills
- Advanced Microsoft Excel and PowerPoint skills.
- Strong knowledge of Power BI and reporting tools.
- SAP or ERP experience preferred.
- Project Management software experience (MS Project, Smartsheet, Monday.com, etc.).
Certifications (Preferred)
- PMP
- Prince2
- Lean Six Sigma Green Belt / Black Belt
Competencies
Leadership
- Strategic thinking
- Business acumen
- Decision-making capability
Project Management
- Planning and organization
- Change management
- Risk management
Communication
- Executive-level presentation skills
- Stakeholder engagement
- Influencing and negotiation
Personal Attributes
- Highly organized and detail-oriented
- Proactive and self-driven
- Ability to manage multiple priorities
- High level of professionalism and confidentiality